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Organization TypePublic Interest
Date Last Verified
Administrative & Development Assistant Duties: Respond to routine correspondence and field variety of inquiries via e-mail and telephone. Provide general administrative support to Executive Director. Coordinate appointments and travel arrangements for Executive Director. Reconcile and submit bank receipts, invoices, and credit card receipts for the office. Edit and format documents, help prepare presentations, and outreach packets for the Executive Director. Maintain contact lists for Executive Director. Assist with strategic analysis of organizational goals, metrics, and growth. Attend Board of Directors meetings and help manage Board relations, including taking of minutes, arranging logistics for Board meetings, and maintaining the Board calendar and tracking Board participation and fundraising efforts. Process gifts and facilitate acknowledgements, quickly and promptly. Ensure integrity and accuracy of donor information. Collaborate with the Communications team to draft and distribute communications materials. Provide assistance with special events, including pre- planning, mailings, meetings, day-of activities, and follow-up activities. Routine filing and general administrative support. Serve as initial point of contact for clients and as a resource for office staff. Field phone inquiries from potential clients. Provide general administrative support, including making phone inquiries, preparing email and written correspondence, copying, scanning, faxing, etc.. Reconcile and submit bank receipts, invoices, and credit card receipts for the office. Serve as the local point of contact for all office systems and equipment, including maintenance and training staff on proper operation. Provide initial troubleshooting for office equipment and systems, desktops, and laptops.
Qualification and Experience
Qualifications: A college degree. Excellent written communications skills. Detail-oriented with superior problem-solving, decision-making, organizational, and time-management skills. Strong ability to maintain confidentiality and use discretion. Strong interpersonal and customer service skills. Ability to prioritize multiple tasks, organize work, and follow through independently. Flexibility in adapting work capacity to the needs of the office. Experience with CRM software and mass communications tools. Proficient in Microsoft Office (including Word, Outlook, Excel, PowerPoint, and Publisher). Desirable: Prior administrative experience supporting an executive leader in a non-profit setting. Ability to establish administrative systems/protocol within the office. Fluency in Spanish.
Send cover letter, resume, and a list of 3 references.
Company infoHiring Coordinator