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Government
Legal Staff
Legal Secretary The candidate will finalize legal pleadings and other legal documents, including by formatting, proofing, correcting, generating tables of contents and authorities, and drafting proofs of service. Electronically file legal pleadings in the workers’ compensation system (using EAMS), in state and federal trial and appellate courts, and with the State Personnel Board and other state and federal agencies. Serve legal pleadings and other documents on other parties to an action. Review applicable court rules and ensure pleadings, exhibits and other documents comply with the rules. Organize, file and serve trial exhibits. Maintain up-to-date appearance and filing calendars. Coordinate depositions, including by arranging for location and court reporter. Prepare and serve subpoenas. Create case files and handle all case filing. Process attorneys’ incoming and outgoing mail. Answer and screen telephone calls. Make travel arrangements for attorneys using State “Concur” system, and process attorney travel expense reimbursements, using State “CalATERS” system. General support of the office and organizational needs of OD-Legal. Senior Legal Typist Either I Experience: One year of experience in typing and clerical work, at least six months of which shall have been in work of a legal nature requiring the preparation of legal correspondence, petitions, briefs, motions, depositions, and various legal notices and forms. Academic education above the 12th grade may be substituted for six months of the required general experience on the basis of either one year of general education being equivalent to three months of general experience, or one year of education of a business or commercial nature being equivalent to six months of general experience. Or II Completion of a certificated legal secretarial program at either a regionally accredited college or business school approved by the Bureau of Private Postsecondary and Vocation Education and accredited by the Accrediting Council for Independent Colleges and Schools may be substituted for all of the required general and legal experience. Legal Secretary Either I Experience: One year of experience in the California state service performing the duties of a Senior Legal Typist, Range B. Or II Experience: Two years of experience in a private law firm, corporate law office, or a legal program in a governmental agency performing a full range of legal secretarial duties, which requires the preparation of legal documents for filing and service. [(1) Academic education above the 12th grade may be substituted for six months of the required experience on the basis of either (a) one year of the general education being equivalent to three months of the required experience; or (b) one year of education of a business or commercial nature being equivalent to six months of the required experience; or (2) Completion of a certificated legal secretarial program at either a regionally accredited college or a business school approved by the Bureau of Private Postsecondary and Vocational Education and accredited by the Accrediting Council for Independent Colleges and Schools may be substituted for one year of the required experience.]. Prior experience working in a law office or legal unit, workers’ compensation matters is required. Should be knowledgeable of MS Word, Excel, Powerpoint, and ProLaw, or another legal case management system. Type at a speed of 45 WPM is required.
Job Code- 265556
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