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Years of Experience
Date Last Verified
Corporate & Compliance Paralegal The candidate will manage the global corporate secretarial responsibilities and maintenance of corporate records for Tennant’s international subsidiaries. You will also assist and manage various programs and activities that support Tennant’s corporate compliance program in the areas of business ethics, anti-corruption, data protection and policy management. Work in all areas related to the management of Tennant’s global corporate structure, which currently consists of more than 60 subsidiaries in 21 countries. Duties include working with the company’s attorneys and other stakeholders as well as international external counsel and third party vendor to: direct and oversee the filing of annual reports; maintain the good standing of subsidiaries and solve any related issues; create and maintain the physical and electronic subsidiary corporate books and database records; facilitate the growth, changes, and needs of the corporate structure such as, but not limited to, director and officer changes, dividend distributions, subsidiary formations and dissolutions, qualifications, withdrawals, Secretary certifications, conversions, and name changes; understand country-specific requirements, and support these other functions with respect to subsidiary management inquiries, reports, and projects; follow and uphold various policies and processes related to the subsidiary management functions; maintain corporate organizational charts and other reports; and draft various corporate documents as needed, including resolutions and written actions. In close coordination with our internal legal team, external counsel, and colleagues around the world, take significant ownership of important aspects of the Tennant ethics and compliance program: manage the Ethics Hotline reporting and case management system, including the process to receive, dispatch, investigate, close out, and compile reports into the system; manage the online compliance training program, including partnering cross-functionally with Tennant’s global leaders to ensure full course completion, incorporating feedback into future programs, and assisting in the development of future compliance education training materials, both in-person and online; manage the third party anti-corruption due diligence platform and program, including the screening of agents and distributors per applicable policies, reviewing responses to clear participation or raise red flags for further review, and working closely with global business leaders in all stages that involve customer interaction; assist in the design and implementation of a company-wide policy management program; design and manage compliance education campaigns; manage third party vendors; analyze and compile compliance data to create reports for various audiences and make recommendations for adjustments to the program; and draft communications regarding compliance and ethics issues.
Qualification and Experience
The candidate should have Bachelor's degree in a related field and/or paralegal degree. Should have 3-5 years’ experience as a Paralegal working in a law firm, in-house legal department, or similar environment. Must have ability to manage external counsel and third party vendors. Should have problem-solving ability, leadership skills, and organizational ability. Must have ability to identify, promote, and implement process improvements. Should have ability to concentrate on tasks, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment. Knowledge and experience in international corporate governance preferred. Familiarity with dashboard reporting, case management systems, or learning management systems (LMS) preferred. Familiarity and experience with legal compliance matters preferred.
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