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Years of Experience
Date Last Verified
Executive Administrative Assistant The candidate assists with all administrative aspects of the division and uses discretionary judgment to make delegated decisions. Do Use of Microsoft Word, Excel or PowerPoint to create a wide variety of materials (correspondence, reports, forms, records) from rough drafts or notes. Uses judgment to edit written work or to note missing or questionable data. May independently prepare correspondence. Maintains GM’s calendar, schedules appointments and meetings. Coordinate frequent executive travel arrangements and changes. This includes car service, airfare, hotel and various other elements of executive travel. Assist GM with maintaining venue’s event calendar (bookings, holds, etc) and distributing such information to necessary internal and external contacts. Screens telephone calls, e-mail and voice mail and takes appropriate action. Responds to routine telephone requests by researching information and conducting some analysis. Opens and prioritizes confidential and non-confidential mail and electronic communications. Responds or redirects as appropriate. Greet site visitors upon arrival. Resolves routine and non-routine problems based on knowledge of priorities, policies, procedures, or practices. Discreetly handles confidential information. Assist the GM with the mechanical function of arranging special events (venue tours, marketing presentations, corporate sponsor meetings, executive meetings, etc.). Contract and File Management: Review legal contracts and other vendor agreements on behalf of the GM (with the guidance of AEG Legal) and oversee and/or make necessary revisions. Creates, organizes and maintains files. Creates, organizes and maintains files of event and transaction related documents. Supply orders: Orders departmental supplies and/or subscriptions, pay bills, and/or tracks expenses. Special projects that are assigned by executive. Miscellaneous administrative duties. Filing of documents. Must have knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Must have any combination of education, training or experience that provides the required knowledge, skills and abilities. College degree in related field is strongly preferred. Completion of paralegal studies and/or contract administration also strongly preferred. Must have 4-5 years of executive administrative experience in a large corporation preferred. Ability to read, listen and communicate effectively in English, both verbally and in writing is essential. Should be proficient with Microsoft Office Products (Word, Excel, PowerPoint). Should be able to type at least 60 w.p.m. Must have experience interacting with executive management.
Requisition #: GLN5876
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