Job Details

Office Administrator

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Feb 25,2019

Valid Through

Jun 10,2019

Posted on

Jan 11,2019

Years of Experience

Min 8 yrs required

Location

Washington, DC, United States

Employment Type

Full-time

Industry

Legal
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Profile

Office Administrator
Responsibilities: Support the Office Managing Partner in achieving goals of the office. Responsible for the support staff recruiting process, including sourcing applicants, interviewing and hiring applicants. Manage the annual evaluation and compensation process for office and conduct interim evaluations of new staff. Resolve general support staff issues, conduct counseling, and implement disciplinary actions as needed in coordination with the Regional Administrative Director and the Human Resources Department. Make recommendations for staffing, to include assignments to lawyers, paralegals, and other timekeepers following internal firm procedures. Monitor staff attendance, vacations, and other absences from the office; arrange for the hiring of temporary employees and/or overflow coverage when needed following internal firm procedures. Manage support staff workflow and ensure that timekeeper needs are met. Manage the mail/supply operation and ensure that adequate coverage is provided at all times. Coordinate resolution of IT issues and scheduling of computer training for staff with appropriate IT staff. Assist in the preparation of the office operating expense and monitor monthly budget vs. actual progress. Assist in the preparation of the office capital and marketing budgets and monitor monthly budget vs. actual progress. Manage internal Delivers Projects as required by the firm. Work with internal committees as required to achieve the goals of the firm. Coordinate special functions and social events for attorneys and staff. Review and approve vendor invoices. Coordinate with building management on day-to-day facilities issues such as building security, cleaning and maintenance, heating and air conditioning, emergency preparedness, and general tenant issues. Arrange for repairs and maintenance of the office space such as painting, carpet cleaning, furniture repair, etc. Coordinate office build-out projects and personnel moves. Oversee the scheduling of conference rooms and visiting attorney offices, including catering requests for client and administrative meetings. Assign office space to new employees, including attorneys, paralegals, and staff. Coordinate copy, fax, and other equipment purchases with Procurement/IT and necessary installation. Coordinate with appropriate staff and vendors for telephone, computer, online services, and litigation support. Coordinate disaster and emergency preparedness activities for the office.

Qualification and Experience

Qualifications: Bachelor’s Degree in business administration or management, finance, or human resources, or have comparable work experience. 8+ years of progressive experience in a mid-sized to large law firm administration required with the ability to manage multiple functions. Exceptionally strong HR and management skills. Excellent organizational and personnel management skills. Effective written and oral communication practices. Successful project management skills. The ability to work with all levels of employees, to manage and motivate. Proficient in Microsoft Office.

Company info

Hiring Coordinator
Dentons
1900 K Street, NW
Washington, DC 20006

Review:

"Popular Universal Law Firm"

Current Employee - Reviewed on August 04, 2017

The firm needs to offer more positions for new attorneys.

Pros : Dentons is a new and innovative law firm and is determined in focusing on their clients and appealing to the consumer to the best of their ability.
Cons : Some difficulties can arise when working for Dentons.
Current or former employee? : Current Employee

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