Job Details

Legal Staff Legal Secretary in Meadow Vista, CA

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Company name

Placer County

Organization Type

Government

Job Type

Legal Staff

Practice Area

Criminal Law

Years of Experience

Min 2 yrs required

Location

Meadow Vista, CA

Date Last Verified

Feb 13,2018

Posted on

Feb 11,2018

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Profile

Journey-level Administrative Legal Clerk The candidate may work in the Corrections and Detention Division (Jail) or the Records Division. Will perform a wide variety of general and legal clerical and routine secretarial duties related to the legal function and department assigned. Receive general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft, Dictaphone recordings or verbal instruction. Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State. Collect and process fees and charges. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, billing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software program as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. Provide information to law enforcement agencies, courts, attorneys and the public in accordance with legal requirements governing release of information. Receive, sort and distribute incoming and outgoing mail. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, will process inmates into custody while on duty in the County Jail. Perform related duties as assigned.

Qualification and Experience

The candidate must have 2 years of experience performing duties comparable to that of an Entry-level Administrative Legal Clerk for the County. Training equivalent to the completion of the twelfth grade is required. Should have knowledge of: principles and practices of customer service and reception; English usage, spelling, grammar, and punctuation; mathematical calculations; office methods and equipment including filing and computer systems; organization, procedures and operating details of the county department to which assigned; principles and practices of legal document processing; and legal terminology and forms. Must have ability to: intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff; work various shifts which include nights, weekends and holidays as assigned; learn the organization, procedures and operating details of the county department to which assigned; perform routine legal clerical work including maintenance of appropriate records and preparation of reports; verify and check files and data; understand and carry out both oral and written directions; perform routine mathematical calculations; establish and maintain effective working relationships with those contacted in the course of work; operate a variety of office equipment such as a calculator and typewriter; independently perform legal clerical work; interpret legal and reporting codes and statutes applicable to management of records; use computer word processing equipment; retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information; type accurately at a speed of 45 wpm; and use a spread sheet and data base program on the computer.

Application Deadline: February 16, 2018.

Additional info

Recruitment #: 2018-12352-01

Company info

Hiring Coordinator
Placer County
175 Fulweiler Avenue
Auburn, CA 95603