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Years of Experience
Date Last Verified
Contracts Specialist The candidate assist will be responsible for ensuring that outstanding service is delivered to both internal and external members. Support contract owners and functional departments in all contract matters as necessary. Is responsible for gathering and entering data needed to prepare and revise new and existing contracts. Coordinate and review the formulation and finalization of contracts as required in coordination with management and legal counsel. Must include the following and may include any additional: Deliver outstanding service that delivers on Service Promises. Meet or exceed the service goals for the position. Knowledge of the companyâ€™s products and services. Complete BVS classes as assigned. Maintain department policy and procedure documentation accordingly. Remains cognizant of and adheres to NWFCU policies and procedures, and regulations pertaining to the Bank Secrecy Act (BSA). Administer contract monitoring, contract administration and compliance. Reads and analyzes moderately complex contracts. Ensures contract review, approval and execution in accordance with credit union and/or business unit guidelines. Analyzes contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, credit union policies and business unit procedures. Introduces amendments to language or terms not in the best interest of the credit union. Handles routine or standard form contract agreements and related documentation in accordance with established contract policies and procedures. Serve as liaison with project managers and contract owners to ensure contracts accurately reflect services and/or work. Serves as liaison between attorneys and contract owners. Prepares detailed, written reports on status of contracts and deficient compliance areas and recommends corrective actions. Communicates contract policy and practice to internal business teams; monitor compliance by company employees with established procedures. Prepares, organizes and maintains contract records and files documenting contract performance and compliance; maintaining original contract document files and database for the contract management system. Conduct research to support contract audit and/or facilitate business unit contracting trends. Performs contract closeout activities. Analyzes contracts to determine requirements and develops a list of items to be checked to ensure compliance. Prepares detailed, written reports on status of contracts and deficient compliance areas and recommends corrective actions. Develops policies and/or procedures relating to contracts administration processes. Notifies contract owners of impending expirations and/or renewals. Performs periodic file audit to account for all contract files. Performs other duties incidental to the work described herein and as directed by CEO, SVP Enterprise Risk, AVP Compliance and (Senior) Compliance Manager.
Qualification and Experience
The candidate should have an accredited Bachelor's degree in business or business-related fields such as management, finance, economics, supply chain management, accounting or pre-law (other fields of study will be considered on a case-by-case basis) or a degree in paralegal studies. Must have experience in performing multiple projects and working with varying team members. Should have strong analytical, written/verbal communication, interpersonal, and relationship building skills. Must have good organizational skills and strong judgment.
Should have proficiency in Microsoft Office Suite and use of Internet. Working to expert knowledge of contracting concepts is required. Ability: Ability to read and interpret contracts. Ability to write reports, policies, procedures, and business correspondence. Ability to draft simple contractual instruments in accordance with prescribed templates and guidelines. Ability to speak effectively before groups of employees and/or members of the Credit Union. Ability to communicate effectively with Credit Union vendors. Ability to identify and define problems, collect data, establish facts, and draw valid conclusions. Ability to solve practical problems and deal with a variety of variables in determining solutions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule format. Ability to use PC for extended periods of time as well as regularly write, talk, and hear. Ability to develop tables, charts, documents and workflows using Microsoft Office, Adobe Acrobat and other software programs. Ability to become proficient with new software and demonstrate to others. Ability to read and interpret legal jargon. Ability to work with all levels of management. Ability to work independently, with limited required direction and guidance, and provide appropriate direction to other project team members as appropriate.
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