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Years of Experience
Date Last Verified
Legal Administrative Assistant-Investigation/Prosecution Duties: Provide administrative, investigative, and litigation support to a team manager and four or five other disciplinary counsel by preparing, proofreading or finalizing documents, organizing and maintaining electronic files, coordinating hearings and depositions, processing payment of expenses, coordinating travel arrangements for staff and witnesses, and identifying, redacting and assembling appellate materials. Work independently and as a team member to support disciplinary counselâ€™s investigation and prosecution of grievances against lawyers. Serves the public and membership by contributing to the efficiency of ODC and the accuracy of its work product. Assures that critical matters are calendared, electronic file materials are properly named and organized, and letters, documents, and pleadings are prepared timely; reviews all correspondence and pleadings for accuracy and consistency; extremely familiar with legal terminology, discipline system policies and procedures, and court rules;. Drafts transmittal and dismissal letters and handles communication with grievants, respondents and third parties; drafts witness declarations, witness and exhibit lists, and pleadings; makes all room, court reporter, travel, and lodging arrangements for witnesses and disciplinary counsel;. Makes arrangements for all service of documents, sometimes with the sheriff or private couriers, and utilizes appropriate and timely process; prepares reports for Disciplinary Board (Board) and Review Committee (RC) review, identifies documents for redaction and protective orders, and assembles the materials in the proper order; promptly reviews and submits all invoices received concerning individual cases for accuracy and proper description; Print out dockets in JIS/Scomis, and locate records in PACER, LINX, or Personify (internal database) as directed by disciplinary counsel and team members. Make arrangements and preparations for internal meetings or meetings of committees supported by ODC. Set up conference calls, mail notices, and distribute agendas and minutes. Scan and process all incoming mail.
Qualification and Experience
Qualifications: Associateâ€™s degree or a combination of education, training and experience which provides an equivalent background required to perform the duties associated with this position. Highly qualified candidates will have a Bachelorâ€™s degree. 1+ year of legal secretarial or other legal administrative experience, or a minimum of two years of general office experience if accompanied by a legal secretarial or paralegal certificate or degree. Highly qualified candidates will have three or more years of legal or executive administrative experience, four or more years of general office experience, or paralegal or similar training. Must have solid Internet and database research skills; familiarity with legal terminology, court rules and filing systems; strong editing, proofreading and electronic formatting abilities; strong familiarity with various business machines and computers; excellent communication and interpersonal skills. Expected to be Advanced Users of MS office Products (MS Word 2010, Excel, Access, and PowerPoint) and will be comfortable training others in their use, or trouble-shooting. Highly qualified candidates will have proficiency in the use of Adobe Acrobat Pro.
Requisition ID: 1052. Send resume and cover letter.
Company infoFelix Neals