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Years of Experience
Date Last Verified
Legal Document Analyst II The candidate will be responsible for timely processing of various legal papers such as subpoenas, IRS summons, court orders and other sensitive documents served to M&T Bank including to Federal Trade Commission, Civil Investigative Demands, Trials and Securities and Exchange Commission subpoenas. Will review legal papers to understand and determine scope of documents requested of the Bank; coordinate and negotiate with serving attorney or agency to clarify documentation scope and required due date. Complete research and inquiries on several Bank systems with customer information to identify where relevant responsive information is held to ensure a full understanding of the entire customer relationship and request all needed documentation to respond while adhering to Federal and State regulations such as the Right to Financial Privacy while processing requests. Research and use various different Bank systems to compile any pertinent Bank records including statements, copies of checks, deposits and applications while working with other departments as required. Respond to legal paper within designated timeframes by providing copies of requested Bank records along with affidavit of authenticity. Receive hand-delivered documents served to the Bank for processing. Appear in court and give testimony under oath related to the authenticity and meaning of supplied Bank records as required. Coordinate appearances for other Bank representatives needing to appear in court and provide testimony in response to subpoenas. Schedule meetings between Bank representatives with legal counsel, as required, to prepare for court appearances. Work with Legal, Corporate Security, Records Department and other Bank personnel to respond to questions and resolve issues related to subpoenas and other requests for records. Communicate with external contacts such as attorneys, governmental law enforcement agencies, and customers to negotiate due date of subpoenas and receive clarification on subpoena requests to assist with timely processing. Maintain records of all pertinent information related to the legal paper for audit purposes, following-up as needed to keep the serving agencies and internal departments informed of progress. Escalate related complex issues with to higher management for action, while maintaining confidentiality of the issue. Process various miscellaneous legal notices and documents on an as-needed basis by reviewing document to identify, to the greatest possible extent, the appropriate internal department to which the document pertains and route accordingly. Participate in departmental projects related to subpoena and miscellaneous paper processing and complete other related assignments such as maintaining currency of procedures and completing reporting as assigned. Provide guidance and training to less experienced personnel within the team. Understand and adhere to the Company’s risk and regulatory standards, policies and controls in accordance with the Company’s Risk Appetite. Identify risk and escalate accordingly. Promote an environment that supports diversity and reflects the M&T Bank brand. Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. Complete other related duties as assigned.
Qualification and Experience
The candidate should have Associates Degree equivalent or 2+ years of operations/administrative/research experience. Previous investigation/operational research experience is essential. Should be proficient PC skills including MS Word, Excel and Outlook. Should have proven customer service skills. Bachelors degree or four years relevant experience is preferred. Familiarity with various notices and legal documents is preferred. Previous experience with pertinent Bank applications and systemsip Experience as a paralegal or legal assistant in a large law firm.
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