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Years of Experience
Date Last Verified
Director, Contract Management The candidate will be responsible for centralizing the contract management functions, and facilitating and managing the full life cycle of the contracts and agreements for Real Estate Company. Primary responsibilities will include assisting with the management of 3rd party relationships and monitoring vendor performance to ensure effective contract administration. Serve as a liaison between internal and external parties during contract development and negotiation stages. Draft, execute and manage a wide variety of contracts. Ensure that contract execution follows a prescribed process and otherwise is in accordance with company policy. Collect and maintain a centralized library of standard contracts and agreements to be used across the company as the starting point in contract administration. Coordinate with vendors and internal personnel to process contracts in an accurate and timely manner. Prepare and disseminate information regarding contract status, compliance, modification and contract notice requirements, as available. Facilitate contract review with RealCo business and legal leaders, as necessary. Review, track and monitor contracts to ensure that vendors are in compliance with contract terms, including insurance requirements, signatures, approved changes, etc. Establish and maintain a centralized storage and retrieval system for, and accessible listing of, all executed contracts. Maintain an audit file for each contract that includes original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules. Track and communicate vendor insurance certification termination dates. Explore options to utilize a system to track and provide notifications for contract and insurance expirations and other key dates or events. Regularly review the contract systems, processes and standard form agreements, and recommend improvements to streamline processes and optimize functionality. Prepare and provide documents, reports, presentations and information in an efficient and timely manner. Conduct training presentations for internal customers, as needed. Perform functional risk assessments related to contracts, to manage risk and to satisfy USAA enterprise and regulatory reporting requirements. Perform other duties as requested.
Qualification and Experience
Qualifications: Bachelor’s Degree in Business Administration, Accounting, Finance, Paralegal Studies, or related degree. 4+ years of contract management and administration experience within a related industry, preferably in commercial real estate. Must have a high-level exposure to contract negotiation, drafting and executing commercial contracts and agreements. Good knowledge of contracting basics, legal terms, and vendor/customer contracting processes and procedures. Ability to communicate clearly, both written and orally, with vendors and internal personnel. Experience identifying and mitigating risks in a complex business environment. Strong interpersonal skills and an enthusiasm for working closely with both internal and external partners in a team atmosphere. Demonstrated proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Access.
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