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Years of Experience
Date Last Verified
Lease Auditor Duties: Perform in depth and desktop audit reviews of all annual expense reconciliations to ensure accuracy and compliance with the lease terms (charges such as CAM, operating expenses, real estate taxes, insurance, utilities, maintenance/repair, capital expenditures, etc.) Strong knowledge of commercial lease language and ability to interpret provisions related to landlord’s rights to pass through certain expenses to tenants. Must understand and be able to apply concepts related to Proportionate Share’s, Management and Administrative fees, Base Years, Gross up provisions, CAP’s, amortization of capital expenditures, among other lease provisions. Communicate effectively and in a sensitive manner with landlord representatives to request appropriate backup documentation to support the annual statements and to continue dialogue during any potential dispute of charges. Follow-up with landlord’s on a timely basis until any open audit and/or dispute resolution is completed to the satisfaction of client. Review and understand information provided by Landlord’s such as General Ledgers, Real Estate Tax bills, Insurance premiums/declaration pages, utility invoices, amortization schedules, monthly estimates/impounds, etc. Be informed regarding industry trends and geographical nuances in dealing with all lease and property types. Perform detailed analysis of expenses charged using standardized checklists and year over year variance worksheets. Work closely with Lease Analysts who may be assigned to client accounts in communicating audit progress and, as needed, communicate directly with client on status of audits, findings and recommended course of action. Prepare final analysis and clearly articulate the Summary of Findings for each audit performed. Prepare savings/recovery invoices to be provided to accounting for billing clients as appropriate per contracts. Maintain audit files/records and detail tracking of audits in process, status, dates and details regarding landlord communications, outstanding matters, closed audits, and any realized savings. Regular reporting of status to internal management. Any other ad hoc duties as assigned.
Qualification and Experience
Qualifications: Associates or Bachelor’s degree in business, accounting, real estate, or similar field preferred. Working experience with commercial real estate database applications such as ProLease, Harbor Flex or Virtual. Premises/CoStar and accounting software such as Yardi or MRI or other lease management database systems. 3+ years of relevant experience in the commercial real estate lease administration industry and/or paralegal, accounting or property management fields having worked in either (or both) the Tenant or Landlord sector. Advanced knowledge of Microsoft Excel. Works calmly in high-pressure situations with the ability to multi-task. Strong analytical and technology/database skills.Proactive and innovative thinker. Strong commitment to individual, department and organizational success. Demonstrates confidence, tenacity and determination to succeed. Ability to deliver excellent customer service at all levels of the organization and with external partners. Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment. Ability to communicate clearly and concisely, both orally and in writing. Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook). Exhibit a high level of professionalism and excellent interpersonal skills. Strong relationship-building ability, proactive, results-oriented, and resourceful. Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.
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