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Years of Experience
Date Last Verified
Intellectual Property Legal Assistant III DUTIES: Will be a member of the Cardiovascular Group (CVG) Intellectual Property (IP) Legal team supporting the Cardiac Rhythm Heart Failure (CRHF) Division. Will provide administrative support to the IP attorneys in the CRHF Division, prepare and file communications with the U.S. Patent and Trademark Office (USPTO), coordinate activities with outside legal firms, and provide support for transactional IP actions. Reports to IP Legal Counsel, CRHF. Exposure to sensitive information, requires an experienced, organized, proactive individual who acts with considerable tact, diplomacy and judgment. Assist in preparation and filing of various types of specialized IP documents and correspondence for USPTO, WIPO (PCT) and other IP offices. Consciously adhering to checklists and best practices to maintain a high quality, high performance IP department. Use electronic docketing system to maintain attorney’s dockets, including identification and communication of upcoming due dates (daily, weekly, monthly, and quarterly), prioritization of actions due . Support for the patent function of the CRHF IP Legal Team including services as notary public, ordering of patents, file histories and articles, obtaining and confirming signatures from inventors on formal documents, preparing interoffice memos. Directly interact with clients, inventors and outside attorneys in a professional manner. Assist in preparation of PCT applications and other documents for filing with the World Intellectual Property Office, as well as preparation and communications of various documents for national stage filings by foreign associates. Organize and upkeep patent files, ensuring all materials relevant to the patent prosecution is in the electronic drive and in electronic docketing system for tracking and easy retrieval by date filed and correspondence to correspond with the docketing staff managing the electronic docketing system. Assist in the preparation of various legal agreements, including confidential disclosure agreements, invention disclosures, and the like. Review documents for appropriate trademark and copyright usage. Maintain attorney calendars and schedule meetings, including use of video conferencing and Webex tools. Ensure confidential materials are distributed and handled appropriately. Make travel arrangements, prepare itineraries, and expense reports. Assist in entering and processing invoices using Passport or other electronic invoicing system. Process incoming mail. Act as an information resource, and answer questions from multiple groups in the division regarding IP Legal department procedures, contracting processes, and use of the ECATS filing system. Prepare presentations, correspondence, and memos. Use ECATS and other electronic document management systems to assist with creating, maintaining, and follow up of legal agreements. Maintain electronic and hard copy files as necessary, including management of Legal file room. Photocopying, scanning, assembling and organizing documents. Actively participate in CRHF, CVG and Medtronic-wide legal department activities (including setting meetings, agendas, action items, follow-up). Work collaboratively with other CRHF and CVG Legal personal as required.
Qualification and Experience
QUALIFICATIONS: High school diploma or GED. 4+ years of secretarial/administrative/paralegal experience in the area of intellectual property, with particular emphasis on patents. Knowledge and experience with the practices, policies and systems of the U.S. Patent and Trademark Office, including knowledge regarding preparation of documents that satisfy USPTO requirements and best practices.. Knowledge and experience with international and foreign patent filing and prosecution across a wide variety of countries and regional IP organizations (e.g., EPO, WIPO (PCT)), including knowledge regarding preparation and filing of documents that satisfy legal requirements and best practices.. Experience with all aspects of MS Office Suite of programs. Experience using electronic databases and other electronic information management tools, including USPTO databases and other IP systems (e.g., docket systems). DESIRED:. Legal Secretarial certificate. Post-secondary degree or education. 10+ years of secretarial/administrative experience, with at least 5+ years of IP legal experience with a corporate legal department or law firm. Knowledge of USPTO documents, rules and requirements . Strong written and verbal communication skills, and ability to communicate well with people from many parts of the business who process questions to Legal. Team player with ability to accommodate differing work styles. Ability to maintain composure in high demand and sometimes high stress position Strong organizational skills Able to prioritize and manage multiple tasks independently, and to adapt to changing priorities Detail oriented Self-motivated and willing to work independently when necessary Strong spelling, grammar and punctuation skills Strong project management, problem-solving and computer skills.. Ability to handle sensitive information with tact and confidentiality. Willingness to take on challenging projects. Experience with WebEx. Experience managing calendars electronically, making travel arrangements and processing expense reports. Experience with electronic docketing and invoicing systems.
Requisition # 170009Z6
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