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Organization TypeLaw Firm
Years of Experience
Date Last Verified
Legal Administrative Assistant / Litigation Secretary The candidate will provide litigation secretarial support to four or more legal personnel members. Duties will include: manual and e-filing, typing of legal reports, forms, documents, and routine correspondence using Word XP processing; entering attorney time; handling mail, scheduling appointments and other varied duties as requested by individual supervisors. Operates a computer, word processor and typewriter; transcribes dictation as needed. Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents. Screens telephone calls and records messages. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Makes appointments for attorney(s). Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative support staff (word processing, reprographics, receptionists, etc.); proofs documents returned from word processing; ensures that attorney time sheets are provided to appropriate person in a timely manner. Performs legal assistant duties as requested. Performs overload typing, filing, photocopying, or reception relief as time permits and as request by oter attorneys, the Human Resource Director or the Administrator.
Qualification and Experience
The candidate should have 5+ years of law firm experience. Must possess strong word processing, proofreading, communication and administrative skills. Experience in filing pleadings in California state and federal court is required, as is familiarity with basic Court deadlines. Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Approximately 1-2 years on the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors.
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