Job Details

Senior Contract Administrator

Company name

Organization Type

In-House

Job Type

Attorney

Years of Experience

Min 5 yrs required

Location

Greenville, SC

Date Last Verified

Sep 11,2017

Posted on

Aug 21,2017
Practice Area
Contract Law >> Contract Law
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Senior Contract Administrator Duties: Under direct supervision by Contract Management of Corporation and its subsidiaries (indicated as “the Company”), perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation’s overall business performance, deliver added value to our shareholders, reduce leakage, and promote consistent and cost effective solutions across SBUs, projects and locations. Gather and compile data essential to formation and/or solicitation, negotiation, and administration of contracts in the construction industry. Responsible for the compliance with Contract Management practices and procedures and coordinates and monitors completion of assigned tasks. Receives limited direction from supervisor and may support one or more Projects with Contract Administration & Procurement duties. Maintains a working knowledge of the Company’s Contract Management & Procurement Standards, programs and goals. Establish and maintain communications with client representatives and project staff through meetings, telephone and web conferences, and reports to provide for client satisfaction. Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements. Support Contract Management activities on construction projects, with a work scope of $ million to $ million; duties may include assisting multiple functions, Contract Administrators and Contract Managers with the preparation and execution of pre-award and post-award activities. Participate in the Pre-Qualification process of subcontractors; monitor and track subcontractors’ compliance to Fluor’s HSE, Quality and Finance procedures currently in place. Prepare and maintain all electronic and hard copy files. Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals. Will provide operational direction to administrative/contract technician personnel. Learn and utilize Cost Point. Develop and make formal presentations when given the opportunity. Organize and document communications and meetings with contractors. Read and understand the Prime Contract. Participate in the development of the Project Contracting Plan and contract planning. Perform Contractor resource survey. Participate in development of contract risk assessment matrix and participate in risk reviews. Participate in project functional audits. Develop agendas and participate in project kick-off and alignment meetings. Prepare Project Contract Procedures. Develop standard contract templates for a project. Coordinate the timely issue/distribution/response of documents to the Contractor. Coordinate/maintain control of Site Instructions. Participate in negotiation of contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (including project controls, legal services, project management, construction, engineering, finance/accounting, and client). Lead internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations, and drafting/finalization of contract documents. Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client. Perform contract management post-award activities through evaluating and status contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance. Perform closeout of contracts, finalize outstanding contract issues, issue of final modifications, invoices and coordinate completion of contractor performance evaluations. Interface with all levels of the project team – and be able to represent and interface with all levels of internal and/or external management and corporate organization persons. Be proactive with contractors to ensure contract compliance, generation of progress, schedules, daily and other status reports, invoices and supporting documents in a timely manner.. Understand technical terminology and developments. Apply technical skills or procedures. Apply oral and written communication skills. Apply administrative and organizational skills. Understand and implement practices and procedures Judgment/Problem Solving.

Qualification and Experience

Requirements: Accredited four-year degree or global equivalent in applicable field of study and 5 years of work-related experience or a combination of education and directly related experience equal to 9 years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements. Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors. Job related technical knowledge necessary to complete the job. Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines. Ability to attend to detail and work in a time-conscious and time-effective manner. Ability to communicate effectively with audiences that include management, coworkers, clients, vendors, contractors, and visitors. Job related technical knowledge necessary to complete the job. Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines. Ability to attend to detail and work in a time-conscious and time-effective manner plan. Preferred. Accredited degree or global equivalent in Business, Construction Management, or Law or equivalent experience required. Experience in contract management, subcontract administration, and/or procurement experience supporting engineering and construction projects. Experience developing negotiating contract terms and conditions specifically for contracts related to services, construction, engineering, materials and equipment installation. Strong understanding of contracting principles and legal terms and conditions. Broad understanding of the construction industry and contract language associated engineering, procurement, fabrication, and construction/construction management (EPFC/CM). Experience with administering the Request for Proposal (RFP) process for contractors on heavy industrial construction projects. Experience in managing the Contractor pre-qualification process. Experience in conducting commercial evaluations, including the questions and answers (Q&A) and clarifications process with bidders. Experience in negotiating commercial terms and the final contract price with bidders. Excellent communication skills. Understand technical terminology and developments. Apply technical skills or procedures. Some basic knowledge of contract types and terms. Understand and implement practices and procedures. Generate and consider alternatives. Intermediate computer and software skills to include the use of word processing and email as well as the intermediate use of spreadsheets and electronic presentations. Self-motivated professional. Good organizational skills. Ability to multi-task and prioritize to achieve project goals.

Additional info

Requisition No. 99227BR

Company info

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