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Organization TypePublic Interest
Years of Experience
Date Last Verified
ProfileContract Administrator Duties: Develops, prepares, administers, and coordinates essential functions related to all aspects of Platte River’s procurement documents and contracting process. Ensures that contract/service agreement provisions are implemented efficiently and effectively in accordance with established policy. Ensures vendor compliance to all aspects of contract/service agreement terms and monitors performance relative to contractual obligations. Develops and maintains standard policies, procedures, and processes for contract/service agreements including the RFP or RFQ process, vendor evaluation and selection, contracts/service agreement preparation, maintenance of contract/service agreements, and the organization and tracking of such documents. Participates in the preparation of all bids or requests for proposal for all services, materials, equipment, and construction in partnership with internal customers. Facilitates the analysis of bid packages. Acts as a liaison/point of contact between Platte River departments and vendors. Monitors, tracks, and coordinates with departments throughout the contracting process. Ensures all requirements are included in the contract/service agreement and follows close out procedures on completion of contracts. Schedules and participates in pre-bid meetings and bid openings. Identifies contractual problems and takes appropriate action to ensure a satisfactory resolution. Reviews contract terms and conditions for conformity to contract requirements and participates in contract/service agreement negotiations, renewals, and modifications. Leads cross-functional groups in designing and implementing new processes and work flows related to the contracting process. Develops and maintains contract/service agreement templates, documents, and forms. Ensures certificates of insurance and W-9s are received in a timely manner for all vendors. Maintains accurate and auditable records in regard to the bid/RFP and contracting process. Develops and maintains reporting mechanism to comply with ongoing terms and conditions of contracts/service agreements. Provides support with contract interpretation, contract preparation, training, and communication to internal. customers on the contracting process. May support other finance activities (buyer, warehouse, accounts payable). Maintains regular and reliable attendance. Performs other duties as assigned.
Qualification and Experience
Qualifications: Bachelor's Degree in Business Administration, Construction Management, Engineering, Law (or Paralegal training) or related area, or equivalent combination of experience and education. 5+ years of progressive contract administration experience. Working knowledge of contract principles. Extensive knowledge of contract administration, and contracting techniques and methods. Proven ability to resolve complex contractual issues and interpret policies, procedures, and regulations. Ability to work with detail and meet deadlines with a high degree of accuracy. Excellent verbal, written and listening communication skills. Ability to maintain effective working relationships, both internal and external. Strong leadership skills and the ability to effectively influence and work with others to reach a resolution. Good organizational and planning skills are necessary to complete fast-paced, multi-tasked assignments. Ability to work independently and remain self-motivated. Strong computer skills with proficiency in MS Office. Able to perform the physical, mental, and environmental requirements of the job’s essential functions with or without accommodations. Desired: Project management certification. Experience with contract negotiations and vendor alliances. General knowledge of government regulations affecting electric utilities.