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Organization TypePublic Interest
Years of Experience
Date Last Verified
Contracts Director The candidate will serve as the main point of contact and collaborate with lawyers to provide cradle-to-grave legal contractual support for U.S. and field-based staff and programs, under the supervision of the Vice President for Finance and Administration. Serves as point of contact/interface with outside legal counsel (pro-bono and contract). Maintains existing and protects future branding/copyright/trademarks. Serves as a resource with outside legal counsel on enhancements to bylaws and other corporate policies. Facilitates global registrations as a legal entity, including the preparation of all legal documents needed. Ensures grant and contract management standards (e.g. reporting, procurement, visibility, transfer of assets, audit, etc.) are understood and applied correctly. Tailors and updates templates for various types of subawards/subcontracts. Prepares standardized Powers of Attorney for international needs such as authority to register as a legal entity, banking authorities, local transfer of authority from one Country Director to another, etc. Prepares and/or reviews subawards/subcontracts, grants, subawards, and consultant agreements to ensure compliance with donor regulations. Maintains central legal files (original paper copy files and e-files). Provides support on all aspects of incoming and outgoing awards/contracts and subawards/subcontracts review and negotiation, drafting agreements, interpreting language, and applying rules and regulations from different donors. Negotiates, drafts, reviews and revises agreements, including master services agreements, statements of work, and subcontractor agreements. Acts as the point of contact for the protection of intellectual property and negotiates non-disclosure agreements. Prepares briefing materials as needed for VP of Finance and Administration to sign legal documents. Serve as internal point of contact on legal/contractual issues related to other related entities. Serve as resource for due diligence matters related to potential investments. Work with outside legal counsel on contractual issues related to relationships between other entities related to impact investing. Communicates timely and effectively via phone, Skype, and e-mail with Project Managers, Technical and Finance Staff, Field Offices, Subs/Partners, vendors, and other external institutions and organizations. Builds effective and collaborative relationships with internal and external clients over which s/he has no authority. Maintains a comprehensive understanding of USG and major donors’ policies and procedures, and keeps abreast of changes in donor policies, rules, and regulations. Serves as Subject Matter Expert (SME) on donor rules and regulations and provides policy guidance to staff. Ensures awards/contracts and subawards/subcontracts are reviewed and executed per policies and donor rules and regulations. Collaborates with headquarters and field staff to assess needs and improvements to be made with review and approval process of legal/contractual documents. Plays a key role in the development and implementation of new systems and “best practices” for cooperative agreements, grants, contracts, and subawards. Collaborates with the F&A Business Operations Manager and the Sr. IT Director on a possible web-based document management system to process legal/contractual documents more efficiently and timely, providing web-based access and e-signature authority to global workforce. Reviews and/or authors corporate policies related to the protection, and contributes to the Grants and Contracts template library. Trains staff on the current range of legal/contractual agreement templates and how to use them (e.g., what you “can” change and what “cannot” change). Provides training on key contractual issues to global staff.
Qualification and Experience
Qualifications: Bachelor’s Degree in finance, business administration, law or related field required; advanced degree preferred. Paralegal certificate a plus. 7-10 years of experience as a contracts manager, paralegal or legal assistant, or equivalent. Excellent contract drafting and negotiating skills, detail oriented with excellent follow-through. Integrity, professional discretion and ability to handle sensitive/confidential matters. Expert negotiation skills with ability to influence both internal and external clients. Creative thinker, allowing her/him to get to “yes” within legal/contractual confines. Experience building and managing relationships in complex international organizational environments. Proven ability in establishing and maintaining effective working relationships with outside agency representatives, government officials, and staff. Strong interpersonal skills. Excellent communication (verbal and written), including in a virtual environment. Strong judgment and analytical skills. Ability to work under pressure, manage workload, prioritize, manage simultaneous tasks, and meet deadlines within and adapt to a changing fast-paced environment. Strong understanding of OMB Circular 2 CFR 200. Working knowledge of the FAR and AIDAR, as well as other USG Agency specific regulations, such as USAID’s ADS system. Working knowledge of USG and other donor contract types. Fluency in English is required, with desired advanced professional proficiency in another language, preferably Spanish or French.
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