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Years of Experience
Date Last Verified
Federal Subcontracts Professional The candidate will be responsible for effectively and professionally conducting and coordinating the activities associated with subcontracting of services. Understand the role of subcontracting in the project delivery process and the value-added expectations, and perform assignments in accordance with established policies and procedures. Coordinate the procurement of subcontracted services and administer assigned subcontracts to accomplish project or group objectives and obligations. Subcontracting assignments typically will consist of professional or technical services, and major construction services, or may be assigned as the lead for all subcontracting on a small project. Provide tracking of subcontract activity, progress information, and guidance to project personnel on subcontracting issues, with specific attention to change management and financial status. Coordinate closely with Engineering, Construction, and all other disciplines for continuity and overall program effectiveness. Perform all subcontract formation duties for assigned subcontracts, including prequalification of bidders, solicitation of proposals, proposal evaluations, source selection recommendations, leads negotiation of contract terms and pricing issues, conformance and finalizing of agreements, and subcontract issuance and execution. Ensure applicable prime contract flow-downs are identified, addressed, and included in assigned subcontracts. Obtain necessary reviews and approvals of bidder exceptions, bid evaluations, source selection recommendations, Subcontracts, and change orders prior to execution. Ensure budget compliance issues are addressed and award subcontracts. Perform subcontract post-award administration duties, including change order management, contractual compliance, invoice verification, performance evaluation, closeout of agreements, and records retention. Maintain the database of potential and qualified subcontractors, including performance history. Utilize established policies, procedures, systems, and tools to assure maximum contribution. Assist Procurement Management in the preparation of proposal deliverables, including pricing of subcontracted services, execution approach narratives, and labor hour estimates for subcontracting. Assist Procurement Management in providing other support services as requested. Acquire and administer services subcontracts at an optimum balance of cost, quality, client need, and supplier service. Responsible for assigned projects for subcontract administration services for subcontracts of low to medium risk on a domestic project. Provide information for subcontract auditing; reviews audit reports and implements audit recommendations; coordinates audit responses with audit agencies and clients under the direction of Supervisor. Accountable to the assigned Procurement Manager or Subcontracts Manager. Handle preparation of quality requests for proposals and subcontract documents. Timeliness, accuracy, and adequacy of subcontracting and subcontract administration activities. Manage fulfillment of the subcontracting requirements. Maintain effective relationships with subcontractors, project team members, management, clients, and support organizations. Report to the appropriate Project Procurement Manager, Project Subcontracts Manager, or other assigned Procurement Manager for performance of work and implementation of subcontract management programs and procedures. Work under moderate to minimal supervision. No direct reports. Supervise the work of procurement support personnel who assist with the assigned subcontracts. Coordinate with project or departmental personnel to plan and support performance of the subcontracting activities, including Design, Construction, QA/QC, Safety, Project Controls, and Management. Understand the major technical, organizational, managerial, and business issues related to operations management. Extensive knowledge of commercial procurement, contract laws, practices and standards as they relate to company operations management and project delivery required. For Federal project assignments good working knowledge of Federal procurement requirements, practices, and standards required.
Qualification and Experience
Degree in Business, Law, Engineering or other applicable field required. Experience in lieu of a degree is acceptable. 6+ years of experience in subcontracting and contract management, with specific experience in working on projects such as airports, dams, stadiums, buildings, highways and bridges, water projects, rail projects, power projects, refinery expansions, petrochemical units, pulp and paper mills, pharmaceutical plants, pipelines, dock construction, ocean terminals, offshore construction, or automated assembly lines required. For Federal project assignment, 5+ years of directly applicable experience with FAR/DFAR and other agency supplements as applicable, or other state or local contracting, bidding, and source selection practices depending on intended role is preferred. Good working knowledge and understanding of subcontracting concepts, principles and practices, and the techniques of ensuring task completion, project delivery processes, and subcontractor relationship expectations required. Cost reimbursable or T&M subcontracting experience strongly preferred. CPCM, CCCM, or CCFM Certification from the National Contract Management Association (or other international equivalent) preferred.
Job ID: 170004Q0
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