Job Profile
Practice Group Secretary The candidate provides Administrative support to lawyers and Paralegals in the Capital Transactions and Real Estate practice group. Maintains name and address list for practice group in InterAction. Makes Travel arrangements for practice group's lawyers via in-house Travel department. Following guidelines provided, formats spreadsheets and enters/revises data to track practice group expenses and ensure that expenses have been properly authorized and charged to the correct expense Account. Assists with Marketing needs of the practice group by gathering and/or preparing pitch proposals with assistance from Marketing. Completes Travel and expense statements of practice groups' lawyers for submission to Finance Department for reimbursement. Gathers proper receipts and Travel records needed to substantiate expense Claims. Follows up regarding receipt of checks. Arranges meetings, seminars, practice development and other events both within the Firm and outside the Firm. Involves ability to coordinate reservations of conference rooms, equipment, Food, lodging, as needed. Prepares and sends invitations for events, maintains guest list, coordinates appropriate speakers and V.I.P. guests, has programs prepared. Reviews monthly PGL Monthly Reporting Notebook and Profitability Reports from Finance and flags, as necessary. Maintains confidential practice group files. Performs additional duties as assigned by practice group Leader or lawyers. <br /> <br /> A High School Diploma is required; Bachelor's degree is preferred. Must have 5+ years of experience as an Administrative Secretary in a law firm environment. Should have strong organizational, interpersonal and communication skills. Ability to type at least 70 wpm is needed. Familiarity with Legal terminology and procedures is essential. Must be proficient in Microsoft Office Suite, Visio, Desktop Publishing and Clip Art.
This is a recruiter job.
