Job Profile
Government Relations Secretary The candidate prepares and proofreads complex correspondence and Legal documents in an accurate and timely manner. Documents can include handwritten drafts, rough notes or dictated text from attorneys and Paralegals. Organizes and maintains hardcopy or electronic correspondence, Legal documents and computer-based calendars. Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones. Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms. Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and Travel arrangements. Coordinates courthouse filings. Types and submits attorney time sheets to Accounting in compliance with firm deadlines and procedures. Verifies related client/matter numbers and practice codes. Maintains client and firm files in accordance with Records Department procedures, such as routine billing records and Account reconciliations. Prepares client bill drafts, final bills and cover letters. Prepares forms for expense reports, check requests and other Financial-related documents. Reviews and routes incoming mail. Assists with collecting information needed for reports or special projects. Provide support as needed for department.<br /> <br /> The candidate should have a two-year college degree or equivalent. Must have 3-5 years of experience. Should have familiarity with the General Assembly and other agencies of State Government as well as knowledge regarding e-billing and the ability to interpret client billing guidelines and e-billing requirements. Must have strong knowledge of: Microsoft Suite (Word, Excel, etc); Interwoven/FileSite or comparable document sharing software; and Metastorm.
This is a recruiter job.
