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JOB DETAILS
Job Title		Legal Staff/Employment

Job Profile		Legal Secretary The candidate will be responsible for supporting multiple attorneys in the day-to-day practice, completing various administrative tasks, and serving as a point of contact and providing customer service to clients. Duties: Maintain the highest level of professionalism at all times when interacting with internal and external customers. Prepare accurate work products within designated timeframes including memos, letters, charts, briefs, pleadings, agreements, and other such documents specific to applicable practice areas. Proofread all such documents for content and context. Answer and screen telephone calls, respond appropriately to client requests, and coordinate communications between clients and attorneys. Prepare and maintain client, office, chronological, and other files. Maintain up-to-date and orderly indexes for legal documents. Receive, sort, and prioritize incoming mail. Update periodicals and loose leaf publications. Accurately enter attorney time, prepare and/or review client billings as necessary, and coordinate with the Billing Department to resolve any client billing questions or issues. Maintain accurate and up-to-date recordkeeping systems including electronic files, and databases. Provide general administrative support including copying, faxing, mailings, document delivery, travel arrangements, meeting arrangements, and calendar coordination. Receive and greet clients upon arrival. Participate in and assist attorneys and clients during meetings as requested. Assist attorneys with administrative tasks related to firm business, external legal industry groups and activities, and continuing education. Floating Secretaries fill in for assigned Legal Secretaries and assist with special assignments or projects. Floating Secretaries are also called upon to fill in at the reception desk to greet visitors, and answer incoming phone calls. Complete special projects and other assignments as requested by attorneys, the office manager, or members of firm management.

Qualification and Experience		High school diploma or equivalent is required. College, business school, or other continuing education preferred. Should have 2+ years of experience as a Legal Secretary, preferably in Medicare and/or Workers' Compensation. Experience with MS Office Suite a must. Dictation experience required. Demonstrated commitment to providing excellent customer service. Should have strong secretarial skills including typing, proofreading, spelling, grammar, and math. Knowledge of MS Office Suite applications, especially MS Word required. Strong dictation skills needed. Occasional overtime as required.

Hours		Full-time

Employment Type		Permanent

Date Posted		11/03/2009

Organization Type		Law Firm

Years of Experience		Min 2 yrs required

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