Job Profile
Legal Secretary Duties: Provides comprehensive Administrative support in the Delivery of high-quality services to internal and external clients, exhibiting a commitment to integrity and excellence. Manages all Administrative functions for the team to which they are assigned and is ultimately accountable for all work Product delivered. Ensures that all work is performed by appropriately using the firm's resources, such as DPS, EDPS, Records, Office Services, etc. Prepares drafts and revises Legal documents, reports, letters, and memoranda from dictation and/or hand-written edits. Manages workflow, using firm resources (e.g., DPS, EDPS, LS Management, Office Services) when necessary and appropriate. Proofreads and edits documents for formatting, grammar, punctuation, and spelling. Copies, prints, faxes, scans and distributes various documents to attorneys, Paralegals, and clients. Drafts basic client correspondence responding to non-legal inquiries from clients as directed by assigned attorney(s) --- (e.g., e-mail, correspondence). Prepares spreadsheets, charts, and presentation materials using Excel and Power Point. Provides General information as directed by assigned attorney(s) including matters requiring explanation, discussion, interpretation, or approval. Serves as the initial contact for clients and/or visitors in person, on the telephone, and via e-mail. Assists team with Administration related to matters (e.g., preparing binders for closings or client meetings; updating databases; preparing notebooks, exhibits, and forms). Establishes and maintains a calendar of key activities, deliverables, and deadlines for each matter. May perform basic research on clients and matters using firm databases and online resources. May process filings (electronic or physical) with state and federal courts as required by assigned attorney's practice. Processes new client/matter opening requests; completes electronic new matter memorandum as directed; may draft engagement letter. Sets up and maintains client files. Ensures proper indexing and filing of original Legal documents. Creates and maintains chronological, reference, work-in-progress, and other Office files. Processes files for and retrieves files from records department (where applicable). Answers, screens, and places telephone calls. Reviews e-mails and takes appropriate action based on attorney direction. Opens, sorts, and distributes mail, processing as required and/or directed by attorney. Maintains attorney calendars including setting up appointments and meetings; sends docket requests to docketing department for entry on firm docket. Schedules meetings and conference calls including reserving conference rooms, arranging for catering and necessary equipment and supplies. Makes Travel arrangements (e.g., transportation, hotel reservations and itineraries). Enters attorney time into time entry system. Assists with client billing as directed by attorney. Processes expense reimbursement and check requests. Performs other business-related duties as assigned. Assists with coordination of firm events, conferences, and outside meetings. Exhibits dependability; does not abuse leave policy; arrives and begins work as scheduled. Complies with Administrative procedures (notifies appropriate person of absences, completes timesheets in a timely manner, etc.). <br /> <br /> Requirements: A High school diploma or GED required. A Bachelor's degree or some college preferred. 1-2 years of related experience and/or training; or equivalent combination of education and experience required. Should have comprehensive knowledge of MLA specific Technology, standard and practice-specific software, and Microsoft Office software including Word, Outlook, Excel, and PowerPoint applications. Should have thorough knowledge of all firm and practice-specific Administrative processes and procedures, Information Technology systems, research tools and a broad-based understanding of the clients, matters and associated practice areas.
This is a recruiter job.
