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Legal Staff in Savannah, GA

Hunter Maclean May 05,2015 Location USA Savannah GA
This job is expired...

Law Firm

Legal Staff

Litigation - Foreclosure (Lender-side)

Other

Min 3 yrs required

Profile

Legal Secretary Duties: Managing the flow of work product for the attorneys supports. Supports the firm as a whole by assisting other attorneys and staff as required for the overall success of the firm. Opening, maintaining and closing all files as per policy, in a timely manner. Gathering pertinent and required information for conflict checks and new client intake, keeping documents filed appropriately and timely and closing file per policy for storage. Keeps a calendar and list of contacts. Maintaining the calendar and contacts list, keeping them current and accurate at all times. In keeping the attorney's calendar, the legal secretary may be required to set up meetings/conferences, making all the arrangements. Opens, sorts and disseminates mail per the attorneys' requests. Additionally, the legal secretary may be required to respond to certain mail requests as directed by the attorney. The legal secretary is responsible for adhering to the regularly scheduled mail pickups for outgoing mail and Firm couriers schedules for hand deliveries by have mail/deliveries prepared and ready in accordance with schedule mail/delivery runs. Handling incoming phone calls for the attorneys per his/her instructions. Accurate messages, responding to requests within the scope of the legal secretary and keeping the attorney aware of calls/requests. Reviewing and editing client pre-bills and forwarding them to Accounting in accordance with the Firm guidelines. Produces documents for the attorneys on an ongoing basis. Enters the attorneys daily timesheets per the Firm policy. In order to manage this workload the legal secretary must be able to prioritize his/her workload, seeking assistance as necessary from Workflow Coordinators and/or the Word Processing department. Tracking and organizational set up: Each legal secretary is required to develop and maintain methods of organizing and tracking those items deemed necessary by the attorneys or critical to keeping workflow accurate and timely. The methods used may depend on the field of law and/or the attorneys' or legal secretary's preference as long as it is clearly organized and can be maintained and operated by anyone stepping into the position on a fill-in basis. area of law has intricacies that are specific to the field.

Qualification and Experience

Qualifications: 3 years' legal secretarial work litigation experience required / Intermediate level excel and word. Proficient in knowledge and technical skills in the area of law his/her attorneys practice. 2+ years of legal secretarial experience (may require specific field of law). 70 wpm typing skills, 80 preferred. Knowledge office equipment to include, dictation machine, fax, phones, copier, scanner. Knowledge of Microsoft Word, Excel, PowerPoint, PC DOCS. Excellent oral and written communication skills, customer/client service skills and a professional manner. Highly organized and able to handle multiple projects at a time.

Company info