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Carrot Peelers, Sales, Personality and Your Job Search
Recruiter
Legal Staff
Litigation - Whistleblower - CFTC
40K-50K
Junior Floating Legal Secretary The candidate will provide secretarial and administrative support to the direct and in-direct assigned principal(s) and team. Will prepare documents and correspondence.Additional responsibilities include external client contact and direct or indirect responsibility for preparation of monthly billing and a wide variety of other routine administrative tasks for the principal(s). Communicates with internal and external clients, principals and team. Investigates and responds to client requests. Answers phones, transfers calls, takes messages, establishes conference calls, and uses voice mail. Handles correspondence, written and electronic. Coordinates, compiles, organizes and sends materials to clients. Understands and fully utilizes word-processing functions for document preparation. Prepares client bills and associated cover letters for principals and sends to clients as needed. Reviews and processes administrative and personal charges via BillBack program. Maintains principals’ time in Carpe Diem. Maintains and updates comprehensive contact information for all principals. Maintains filing per team, utilizing Firm filing standards including Kwiktag. Files updates to Securities Handbooks. Utilizes iManage document management system effectively as a central repository for all matter related documents. Open all mail (may include electronic e-mails) forwarding if applicable. Makes travel arrangements and completes travel & expense reports for reimbursement in Concur. Prepares New Matter Reports and updates list of client/matter codes. Schedules meetings, reserves conference rooms, coordinates video/audio equipment, and orders food. Manages principals’ outlook calendars. Monitors CLE credits for principals. Updates Secretarial Desk Notes, as needed. Maintains appropriate sense of urgency and completes all work assignments within agreed upon deadlines. Practices and fosters an atmosphere of teamwork and cooperation. Performs any and all other duties as necessary and as assigned by supervisor for efficient functioning of the Department, Office and Firm. Performs any and all other duties as necessary and as assigned by supervisor for efficient functioning of the Department, Office and Firm.
Qualification and Experience
The candidate must have High School diploma. College degree is a plus. Previous Legal Secretarial experience is preferred. Knowledge of the Firm’s Policies and Procedures is needed. Excellent written and verbal communication skills is desired. Excellent interpersonal and organizational skills is required. Equipment: computer, fax machines, duplicating machines, scanners is needed. Systems Required: iManage, MS Office, Elite, Legiant, Carpe Diem, CRM is essential.
Ref: 1094
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