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Carrot Peelers, Sales, Personality and Your Job Search
Law Firm
Legal Staff
Litigation - Foreclosure (Lender-side)
Other
Legal Secretary The candidate will provide secretarial and administrative support to the direct and in-direct assigned principals and team. Prepare documents and correspondence. External client contact and direct or indirect responsibility for preparation of monthly billing and a wide variety of other routine administrative tasks for the principals. Communicates with internal and external clients, principals and team. Investigates and responds to client requests. Answers phones, transfers calls, takes messages, establishes conference calls, and uses voice mail. Handles correspondence, written and electronic. Coordinates, compiles, organizes and sends materials to clients. Understands and fully utilizes word-processing functions for document preparation. Prepares client bills and associated cover letters for principals and sends to clients as needed. Reviews and processes administrative and personal charges via Bill Back program. Maintains principals’ time in Carpe Diem. Maintains and updates comprehensive contact information for all principals using Dechert CRM Best Practices. Maintains filing per team, utilizing Firm filing standards including Kwiktag. Files updates to Securities Handbooks. Utilizes iManage document management system effectively as a central repository for all matter related documents. Open all mail (may include electronic e-mails) forwarding if applicable. Makes travel arrangements and completes travel & expense reports for reimbursement in Concur. Prepares New Matter Reports and updates list of client/matter codes. Schedules meetings, reserves conference rooms, coordinates video/audio equipment, and orders food. Manages principals’ outlook calendars. Monitors CLE credits for principals. Updates Secretarial Desk Notes. Maintains appropriate sense of urgency and completes all work assignments within agreed upon deadlines. Practices and fosters an atmosphere of teamwork and cooperation. Performs any and all other duties as necessary and as assigned by your supervisor for efficient functioning of the Department, Office and Firm.
Qualification and Experience
Requirements: High School Diploma is required. College a plus. Previous Legal Secretarial experience preferred.
Requisition Number: 130
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