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Carrot Peelers, Sales, Personality and Your Job Search
In-House
Legal Staff
Litigation - Whistleblower - CFTC
Min 4 yrs required
Executive Administrator Duties: Providing support to the Vice President of Contracts. Be expected to review/create various types of correspondence including high-level and confidential/proprietary information. Provide administrative support to VP of Contracts in a faced paced aerospace manufacturing environment. Create neat and accurate correspondence, forms, reports, spreadsheets, presentations, etc. from notes or handwritten copy and maintain all related files. File and retrieve corporate documents, records and reports. Compose responses to routine inquiries. Assist in compiling managerial status reports. Maintain department metric status and visual boards. Schedule meetings, track action items and coordinate technical reviews. Ensure appropriate meeting preparations are made (coordination of call in number, meeting materials, etc…) for both internal and external meetings. Manage and maintain calendars and schedules.. Manage executive conference room schedules Screen and initiate phone calls. Coordinate travel arrangements (both Domestic and International) and process expense reports. Open, sort, and distribute incoming correspondence, including faxes and email. Interact in a positive way with other staff members and be a leader and team player with the administrative team.
Qualification and Experience
Requirements: High school diploma required; some college is a plus (education will be verified). 4+ years of professional executive support experience is required. Must be proficient in Microsoft Office applications; including Word, Excel, PowerPoint, and Outlook. Ability to work routine jobs with limited supervision. Ability to be proactive and meet deadlines. Ability to adapt to rapidly changing priorities and handle multiple tasks and managers in a fast-paced office environment. Must be articulate and possess excellent verbal and written communication skills. Must have excellent organizational skills with a high attention to detail. Must have highest level of integrity and be able to maintain confidences with utmost discretion. Ability to use copy machine, fax machine, and multiple phone lines. Knowledge of government customers is a plus. Contracts or Paralegal background is a plus. Previous experience in aerospace or manufacturing environment a plus. References from past and current supervisors will be required. Strong written and oral communication skills.
Job ID: JPW20140410-30114
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