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In-House
Legal Staff
Litigation - Whistleblower - CFTC
Min 3 yrs required
Legal Administrative Assistant Duties: Responsible for providing administrative support to the General Counsel. Accuracy and confidentiality are of utmost importance in this position. Answer phone calls with the appropriate follow-up and prioritization as to importance, next steps, etc. based on the caller. Coordinate meetings including reserving meeting rooms, accumulating reference materials, confirming attendees, etc. Draft various correspondence. Maintenance of files including legal entity related documents, leases, contracts, trademarks, etc. Maintenance of legal entity reporting. Management of calendar events including reminders of upcoming meetings, clearing conflicts, communicating conflicts that arise throughout the day. Assistance with the creation of PowerPoint presentations. Preparation of monthly expense reports. Preparation of various regulatory reports and filings. Assistance with Excel based reports. Special projects as assigned. Focused on meeting the expectations and requirements of internal and external customers. Develops and maintains good working relationships with customers. Treats people with respect. Relates well to all levels and kinds of people inside and outside the organization. Is tactful and uses diplomacy. Builds constructive and effective relationships. Works collaboratively with others. Thinks "we" not "I"; works for best solution rather than own solution. Accepts and promotes continuous improvement. Overcomes barriers to achieve success. Allocates own time efficiently. Prioritizes and handles multiple demands. Eliminates inefficiencies. Uses technology to enhance productivity. Creative problem solver who is extremely well organized and accustomed to maintaining meticulous records.
Qualification and Experience
Requirements: High school graduate or equivalent. 3 years experience in an administrative role. Paralegal and/or Notary is a plus. Experience with exposure to confidential information and an understanding of the importance of maintaining such confidentiality including personnel related, legal and financial information. Strong knowledge of computer applications including Microsoft Excel, Word, Outlook, PowerPoint and Visio. Experience in the entertainment industry is a plus.
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