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Carrot Peelers, Sales, Personality and Your Job Search
Law Firm
Legal Staff
Corporate
Finance - Banking
Litigation - Foreclosure (Lender-side)
Min 3 yrs required
Legal Secretary - Corporate The candidate will assists lawyers and other legal personnel with regard to various administrative details. Will coordinates and maintains effective office procedures and efficient work flow; follows policy and procedures set by the Firm; establishes and maintains harmonious working relationships with all personnel, clients, vendors and guests of the Firm. Drafts, formats and revises documents, including red-lining. Prepares electronic closing binders and scans and photocopies for electronic file maintenance. Organizes clerical functions and work flow, including court filings and transactions. Enters, proofreads for accuracy and posts lawyers' time diaries on a daily basis (as received from assignments). Coordinates travel arrangements, including air, hotel and car for lawyers and clients. Processes lawyers' travel expenses. Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service. Receives, screens and transmits telephone calls, conference calls and messages to lawyers, clients and staff. Promptly processes incoming and outgoing mail and distributes upon receipt. Coordinates conferences, meetings and appointments for lawyers and clients. Schedules conference rooms and food service. Maintains the calendar of meetings and business trips for assignments. Apprises assigned lawyers of their schedules in advance of their commitments. Coordinates the prompt production, processing and delivery of assignments' work products through the document processing center, duplicating, messenger and telecommunication services. Coordinates client billing with billing services, as needed. Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices. Maintains all client files on a daily basis in accordance with standards set by Records Management Center. Maintains other files, as needed.
Qualification and Experience
The candidate must have High school diploma or general education degree (GED). Should have 3+ years of related work experience and/or training. Legal experience in Corporate and Finance practice area is needed. Bachelor’s Degree is a plus. Thorough working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel), legal terminology and formats (legal documents) is must. Thorough working knowledge of other applications (iManage, Adobe, DTE, Chrome River) is essential. Ability to type accurately at 70 wpm is desired.
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