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Legal Staff in Albany, NY

Nixon Peabody LLP Oct 12,2016 Oct 03,2016 Location USA Albany NY
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Law Firm

Legal Staff

Litigation

Litigation - Foreclosure (Lender-side)

2-5 yrs required

Profile

Practice Assistant (Legal Secretary) Responsibilities: Highly responsive, consistently produces superior quality work; professional and helpful; responsibilities include, for example: Preparing documents quickly and accurately; proofreading own and others’ work; offering suggestions for improving work and/or processes; answering phones promptly with a friendly, professional tone, gathering information sufficient to prepare helpful, timely, accurate messages; promptly performs administrative tasks in InterAction, Chrome River and other firm applications Exhibits a positive, can-do attitude in serving internal and external clients; responsibilities include, for example: Proactively managing calendars, ensuring all details are anticipated, arranged and well-coordinated, including, among other things, all meeting logistics (AV requirements, catering, other special needs); proactively informing callers when an attorney will be available to return a call; maintaining overall knowledge of the status of ongoing cases; anticipating next steps and preparing for them in advance; proactively preparing for court filings, including arranging for court fee checks; opening new matters and preparing engagement letters; maintaining up-to-date contact list for assigned attorneys. Takes ownership for his/her work, follows through and follows up, commits to producing a superior product; responsibilities include, for example: Creating positive outcomes by executing well, following through, and being accountable; seeking challenges and embracing change; supporting practice development initiatives such as events and monitoring attorney social media accounts, and handling other tasks related to managing attorneys’ client relationships; maintaining up-to-date desk procedures, including unique preferences or requirements of individual attorneys and clients; preparing or coordinating services for copy and print jobs, reviewing for accuracy; sending faxes; coordinating mail/shipping needs, exercising judgment as to methods; maintaining current, well organized files, periodically reviewing and preparing files for offsite storage. Understands the roles of others involved in the support team, including Global Resource Assistants and Local Resource Assistants; responsibilities include, for example: Displaying a cooperative spirit and fostering a positive work environment; working collaboratively as part of the support team, proactively backing up other team members; ensuring accuracy and completeness of all work being produced by a team of which he/she is a part; assisting co-workers with overflow; assisting time entry and billing staff with the production of timesheets and bills; coordinating with firm’s travel services group to arrange travel plans for assigned timekeepers; processing expenses and invoices promptly and with correct coding. Works independently with confidence, knows when to reach for supervision; conveys a poised, positive, professional image to clients; attorneys, staff and visitors, and takes pride in representing the firm. Identifies own training needs and actively pursues professional development; seeks up-to-date knowledge of jurisdictional rules relevant to assigned attorneys; proactively shares knowledge with and provides guidance to other members of the support team. Embraces new technical solutions and incorporates them into new and existing processes; attends firm-sponsored training to maintain required skill level of software applications.

Qualification and Experience

Qualifications: Associate’s degree required; Bachelor’s degree preferred. 2-5 years of pertinent experience as legal secretary, focusing on transactional legal practice and/or litigation practice. Knows how to navigate the firm and effectively utilizes its resources. Strong client service skills; ascertains and adheres to client preferences. Highly organized, able to evaluate and prioritize numerous tasks and complete them under time constraints. Excellent interpersonal, communication, and collaboration skills. Advanced proficiency in Microsoft Office Suite. Thorough knowledge of office technology and equipment. Positive and professional demeanor; able to interact effectively with personnel at all levels, including attorneys, staff, and clients. Knowledgeably analyzes and solves problems in standardized situations.

Additional info

Job ID: 1930

Company info