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In-House
Legal Staff
Energy and Oil & Gas
Min 7 yrs required
Legal Assistant/Paralegal Duties: Reports directly to Legal Counsel. Provide support to the Company’s securities, governance and compliance attorneys and the Corporate Secretary on various matters. Providing assistance with SEC filings (including 8-Ks, 10-Qs, 10-Ks, proxy statements and Section 16 filings), officer’s certificates, minutes, resolutions and written consents, the preparation and maintenance of materials for the Board of Directors meetings, scheduling Board meetings and interacting with directors. Share responsibility for filing and maintaining corporate organizational documents and minutes. Will be responsible for assisting in the oversight of the database system that tracks and maintains executed contracts. Will also provide day-to-day administrative support to the attorneys in the Legal department. Assists in the preparation of minutes, resolutions, written consents and officer’s certificates. Supports and assists in researching and preparing 8-Ks and other SEC filings. Monitors written consents and documents circulated for signature. Assists the attorneys with various corporate transactions and related due diligence. Work as a liaison with the transfer agent as it relates to the Company’s stock plans and dividend activity. Files and maintains corporate organizational documents and minutes. Manages minute books, legal files and other corporate information, including officer appointments. Prepare required paperwork and register individuals identified as Section 16 filers with the SEC (distribution of Section 16 Compliance Memo; obtaining Power of Attorney; obtaining Compliance Certifications; securing and maintaining SEC Access Codes). Assists in the planning, coordination and execution of activities required for Board and Board-level committee meetings, including preparation of meeting notices, agenda preparation, preparing, and/or obtaining from management, materials required for meetings, assembling materials for meetings, ensuring timely delivery of materials to management and the Board, and assisting with logistics and ensuring proper set-up of meeting facilities. Researches the status of corporations and coordinates, reviews and assists in the formation and dissolution of domestic and foreign entities, including filings with the appropriate jurisdictional offices. Ensures written materials prepared and reviewed are complete, concise, and error-free. Ensures that legal files and records are maintained in accordance with department requirements and company policies and procedures. Maintains a flexible and adaptive schedule (e.g. start early or stay late if required to complete work). Fulfills requests for corporate information, including copies of minutes, consents and other corporate documents Assists in the oversight of the database system that tracks and maintains executed contracts. Builds positive relationships within Executive management, outside directors, and administrative staff as necessary to perform duties and to achieve results. Proactively maintains business schedules by planning and scheduling meetings both domestically and internationally, including conferences, teleconferences, and travel. Produces information by transcribing, proofreading, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Coordinates/assists with luncheons, room preparation and materials needed for meetings. Prepares and processes expense reports, codes invoices and maintains files, spreadsheets, and databases. Opens, sorts, and distributes incoming correspondence, including faxes and email. Answers, screens, and transfers inbound telephone calls to appropriate parties or takes messages in a professional and pleasant manner. Provides assistance with miscellaneous administrative task and special projects, as needed.
Qualification and Experience
Qualifications: High School Diploma or equivalent required; Associates Bachelor’s Degree or Bachelor’s Degree preferred. Paralegal Certification strongly preferred. An equivalent combination of education and experience may be accepted. 7 years of applicable experience in corporate, securities and finance practice areas is required; Energy Industry experience desired. Must have extensive experience and acumen to plan and accomplish goals. Knowledge of public company SEC reporting and listing requirements. Knowledge of public company organizational documents. Knowledge of corporate entity formation, dissolution and organizational structures. Knowledge of SEC’s EDGAR filing system and website. Understanding of the time commitment necessary to support transactional clients in a high-volume deal environment. Knowledge of office management administration, principles, methods, and procedures. Aware of sorting/filing techniques and records retention policies and schedules to maintain accurate records. Must be able to work collaboratively and cooperatively with the attorneys and be willing to be fully cross-trained with other legal administrators in the Legal department. Must be willing to perform basic administrative functions. Should have basic knowledge of SEC and NYSE MKT LLC listing requirements. Ability to work independently with little supervision. Excellent communication skills, both written and verbal with the ability to work with all levels of management and employees. Strong and effective organizational skills, attention to detail and ability to handle multiple tasks with a wide degree of creativity and latitude. Effective time management skills with the ability to meet deadlines. Ability to work under pressure and to maintain efficiency and composure. Proficiency filing Section 16 filings with the SEC. Proficiency in MS Office Software and the ability to learn and acquire expertise in new software and applications. Proficiency working with Diligent Software and Docusign Software desired. Ability to handle issues with a high degree of confidentiality and accuracy. Commitment to participatory management and a strong service orientation. Strong interpersonal skills with an ability to establish and maintain cooperative and harmonious working relationships with a variety of other support and departments.
Ref. 17000405
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