Job Details

Contract Administrator

Company name

Organization Type

In-House

Job Type

Legal Staff

Years of Experience

3-5 yrs required

Location

Parsippany, NJ

Date Last Verified

Aug 21,2017

Posted on

May 30,2017
Practice Area
Contract Law >> Contract Law
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Contract Administrator Duties: Responsible for entire life cycle of contact administration for commercial and federal contracts. Drafts and reviews the company's legal commercial contracts. Amends existing contracts in regards to legal terms and conditions, addendum, buyouts and transfer of ownership. From inception to completion, administration and negotiation of all contracts & subcontracts, including GSA Federal Supply Schedules (FSS), Blanket Purchase Agreements (BPA), maintain contract files, tracking and issuing commercial agreements, Non-Disclosure Agreements and Business Associate Agreements, prepares and disseminates information regarding contract status, compliance, modification, negotiation, and termination. Interact with all levels of management and other departments also interfacing with customer representatives and technical staff members as required, monitor company adherence to conform to original proposal and maintain continual review to ensure all terms and conditions are met in accordance with legal requirements, customer specifications and government regulations. Responsible for review and analysis of RFPs, and must understand the proposal process and lead proposal activities, to include the development of proposals for various types of contracts. Records and maintains detailed and organized files, both in paper and electronic database format, of executed contracts which will include original contract, all correspondence, changes/deviations, special obligations, amendments, clarifications, payment schedules. Investigates and resolves or refers, as appropriate, disputes/complaints in accordance with contractual requirements. Uses practice references appropriately and recognizes unique requirements, characteristics, and issues that arise in different contract settings in order to negotiate terms and conditions in accordance with established contract practices and organizational policy and procedures. Reviews and interprets contractual language critically to determine obligations and ensures that contracts contain all appropriate terms and conditions. Assists in approving or rejecting requests for deviations from contract specifications and delivery schedules. Monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations. Requests or approves amendments to or extensions of contracts. Maintains communication regarding contract events and milestones (signature, countersignature, effective dates, etc.) with all stakeholders in accordance with organizational protocols and standards. Lead or participate in process improvement or system implementation initiative. Files legal documents such as bankruptcy notices and regulatory filings. Assist Finance, Sales and Sales Administration in identifying areas for improvement in standard contracts, contract administration practices and office procedures. Assist in preparation of responses to public tender offers. Create contract clause manual for boilerplate contract language.

Qualification and Experience

Requirements: Bachelor's degree from four-year college or university with 3-5 years related experience required, plus experience working in a federal government environment desired. Must have an in depth knowledge of Federal Acquisitions Regulations (FAR) and government contract requirements. •Must have strong understanding of contract/Purchase Order terms and conditions appropriate for different contract types and their proper use and detailed knowledge of the government contracting process including sole source and competitive procurements. •Must have detailed knowledge of the government contracting process including sole source and competitive procurements, and of government contract administration duties including close-out and records retention. Must have contract / agreement briefing, negotiation and review experience. Must be able to review detailed documents and synthesize meaningful conclusions. Bankruptcy law experience a plus. Strong computer skills (MS Office) - spreadsheet software, word processing, presentation software. Knowledge of database software; skilled and resourceful in using internet searched. Certified Federal Contracts Manager (CFCM), or Certified Professional Contracts Manager (CPCM) is a plus. Paralegal certification a plus.

Additional info

Requisition Number: 17-0066

Company info

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