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Legal Staff Legal Secretary in New York City, NY

Jenner & Block, L.L.P. Apr 29,2018 Mar 01,2017 Location USA New York City NY
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Law Firm

Legal Staff

Other

Min 3 yrs required

Profile

Legal Secretary DUTIES: Finalize legal briefs including ensuring styles are consistent throughout and preparing Tables of Contents and Tables of Authority; Prepare monthly client invoices via LMS billing program including direct communication with Billing Department and sometimes the client to ensure time entry correction, proper recording of time entry write‐offs, invoice finalization through audit process and e‐billing where indicated; Type correspondence, memoranda and legal documents, such as summonses, complaints, motions,subpoenas from various sources of origination (handwritten, typed copy, electronic copy, tape transcription, etc.); Initiate Conflicts Checks for potential new clients and/or matters; Prepare and process new Business Intake Forms; Prepare, finalize and distribute new client Engagement Letters, including follow‐up with client to ensure receipt of fully‐executed Engagement Letter; Assist with trial preparation and document production; Assist with the preparation of presentation materials for firm and client audiences; Prepare Excel spreadsheets for client engagement budgeting and assist with ongoing client and matter analyses; Prepare attorney expense reimbursements; Process client‐related vendor invoices for payment; Input attorney time into the WebTime time entry program; Proofread documents; Document conversions, i.e., PDF to Word, etc.; Coordinate duplicating projects with Digital Document Services; Coordinate messenger pick‐ups and deliveries when necessary; Coordinate travel arrangements with firm‐provided travel agency; Maintain calendar and contacts for attorneys; Handle telephones calls from internal and external sources including taking accurate messages and appropriately routing calls; Coordinate conference calls; Coordinate attorney firm‐ and client‐related meeting set‐ups and logistics; Sort, open, prioritize and route incoming mail; Prepare outgoing mail including U.S.P.S., U.P.S. and Federal Express; Maintain electronic filing system via Outlook; Maintain physical client files including creation of records via LegalKEY records software; Prepare inactive case files and attorney materials for off‐site storage; Assist other secretaries in back‐up support and vacation coverage; and Perform other related duties and assignments as required.

Qualification and Experience

Qualifications: High School Diploma; Some College preferred. 3 years legal experience. Type at 70 wpm; Word, Vocabulary, and Spelling. Analytical thinker capable of handling complex billing and interaction with firm billing department. Ability to think on your feet and act proactively. Ability to work efficiently and accurately in a fast‐paced environment. Ability to multi‐task. Great client service skills, including being comfortable interacting with firm clients. Professional yet congenial demeanor. Flexible. Ability to prioritize. Good judgment. Ability to work independently or as part of a team. Independent thinker and problem‐solver. Organized and great attention‐to‐detail. Comfortable working in a fast paced and deadline driven environment.

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