Job Details

Legal Assistant

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Years of Experience

Min 5 yrs required

Location

Chicago, IL

Date Last Verified

Aug 14,2017

Posted on

Apr 14,2017
Practice Area
Intellectual Property >> Intellectual Property - Litigation >> Intellectual Property - Litigation General
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Profile

Legal Assistant Duties: Type and/or transcribe correspondence. Draft correspondence. Type and prepare various documents and forms, including: legal briefs, letters, memoranda, tables, charges/spreadsheets, document productions, complaints and motions. Redact, edit, redline and proofread documents as requested. For legal briefs: generate Table of Contents and Table of Authorities. Accurately complete e-Filing in various courts and in accordance with established court rules of. applicable jurisdiction. Proofread and revise documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client and other correspondence, checking for accuracy of copy, grammar, punctuation and syntax. Photocopying and scanning. Prepare documents for U.S. mail, Federal Express, messenger delivery or electronic delivery. Arrange U.S. & foreign travel by securing air, hotel, rail and car reservations for lawyers and. clients. Prepare travel itineraries. Prepare and submit travel expense reports and other business related expenses for. reimbursement in a timely manner. Prepare disbursement forms/handle reimbursements of other firm and client related expenses, such as telephone calls, outside vendors, entertaining, recruiting and travel expenses. Submit. expense reports to accounting for processing. Filing: maintain paper and/or electronic filing, in a timely manner, of all correspondence, pleadings. and case/client documents as directed by supervising attorneys, using the firm’s records. management database in accordance with established standards and procedures. Answer telephones, screen and transmit telephone calls to lawyers, and take messages if. necessary, with recognition of and attention to the particular needs of the clients. Schedule conference calls for lawyers and clients and make appointments when necessary. Client billing: edit, prepare, finalize and send out all bills for billing attorneys. In conjunction with. billing attorney, investigate and solve client billing issues that may arise. Maintain contacts in Outlook for assigned lawyers, pursuant to each lawyer’s preference. Maintain a calendar of court, travel, meetings and/or other commitments. Arrange for meeting/conference rooms, using the firm’s conference room reservation software. system. Perform other duties as assigned by attorneys and/or administrative managers. Provide assistance to other legal assistants as time permits. Serve as back-up assistant as required. Enter attorney and paralegal timesheets daily in Elite Webview time system and proofread and. edit entries for accuracy. Bluebook or cite check legal briefs. Perform legal research as assigned on Lexis, Westlaw, Pacer or other legal website. Other tasks as reasonably assigned by supervisors.

Qualification and Experience

Qualifications: High School Diploma or GED Certificate required. College degree and/or paralegal certificate a plus. 5+ years’ experience in IP Litigation. Experience with trial preparation a plus. Full understanding of jurisdictional court filing requirements. Knowledge of File Site preferable. Excellent knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint). Knowledge of Work Site preferred. Knowledge of MS Office 2010 and Windows 7 preferred. Familiarity with and ability to navigate USPTO site to locate and print documents as requested. Ability to prioritize work from multiple attorneys/assignments simultaneously and successfully, many with tight deadlines. Excellent oral communication skills, especially the use of good grammar. Uses written communication that is technically sound, grammatically correct and without. typographical errors. Excellent skillset in regards to knowing proper formatting of general correspondence and. composition of documents. Willingness to learn special requirements as it pertains to local rules of court (both federal and. state). Excellent organizational skills. Excellent attention to detail and strong proofreading skills. Extremely consistent in producing quality work. Typing speed of 65+ wpm. Able to manage contacts through available technical resources. Ability to handle confidential matters. Ability to comprehend and perform tasks as instructed or inferred. Able to work independently, as well as a team, with minimal supervision. Use of good judgement and effective interpersonal communication skills. Well-developed analytical and problem solving skills. Initiative in developing and refining skill set, willing to work with new technology. Flexible and dependable, including the ability to work overtime as needed. Client Service driven. Respectful of people’s differences in background, culture and perspective. Able to quickly grasp the goals, service, culture and strategy of the department, the office and the. firm overall. Adaptable to change, open to new ideas, open to taking on new responsibilities and can adjust. plans to meet changing needs. Ability to use office equipment; (i.e. fax machines, copier machines, scanners). Must conduct him/herself professionally in appearance and actions. Light lifting (up to 20 pounds) sometimes required. This role requires a significant amount of keyboard use and time spent in front of a computer. monitor. Accepts ownership of projects and is successful in driving projects, as well as daily tasks, to a. successful conclusion. Ability to work with detailed information accurately and efficiently. Ability to interact with people in a manner which shows sensitivity, tact, and professionalism. Exhibits clear and concise telephone and email etiquette. Is responsive and sensitive to internal and external deadlines. Must conduct him/herself professionally in appearance and actions; must set a positive example. for all personnel. Adhere to and serves as a role model for the firm’s Client Service Standards.

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