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Carrot Peelers, Sales, Personality and Your Job Search
Government
Legal Staff
Litigation - Whistleblower - CFTC
Other
$13.750 - $17.188 per hour
Min 2 yrs required
Court Clerk 2 Duties: Support the County Magistrate Court in Hobbs, NM. Under supervision process court documents, accurately receipt and reconcile court fines and fees and provide customer service. Case and Document Processing - Prepare and process all court work in a timely, prompt, accurate, complete, proper and efficient manner, ensuring court rules and procedures are followed; docket all cases received/enter case data and process into the case management system; prepare, mail out and route documents such as notices, motions, opinions, orders, records, calendars, pleadings, memorandum in opposition, and case materials; process Petitions for Trial Court Extensions of Time to Proceed to Trial; prepare bench warrants and cancellations; process and expedite Orders of Protection and notify law enforcement agencies; set arraignments, hearings, trials; mail record propers timely; submit case files to judges as requested; track cases to ensure compliance with case type, appearance dates, sentencing requirements and follow through with necessary steps, whichmay include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions; docket and monitor calendar; run reports; maintain the integrity of case files; and close cases when appropriate. Financial Responsibilities - Receipt and distribute all incoming monies appropriately; ensure accurate court fees are paid and recorded; balance and reconcile daily cash receipts; distribute bond payments; prepare and maintain bond reports; prepare bank deposits; ensure correct procedures are followed for all monies receipted; and file receipt of fees into appropriate case files. Customer Service - Provide information and customer assistance at the counter or via telephone (without giving legal advice) to the public (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges); provide clear and concise instructions to customers about how to use microfiche and the reader machine; maintain and provide current statistics; and provide support to judges and immediate staff in the management of juries including the processing of summons, excusuals, attendance lists and jury payments. General Clerical - Serve as a liaison with other court staff, state agencies and the public; ensure judicial calendars are maintained; prepare documents for signature; copy; fax; stamp and file documents; process and distribute mail; maintain logs and case files; prepare exhibits; prepare hard copy case files with tape logs and transcripts for microfilming, scanning, archiving and destruction; certify and prepare records, tapes, tape logs and exhibits for cases on appeal to higher courts; create case tracking number and bar code scan all files appropriately for file destination; image case documents into the case management system; ensure the office, its equipment and courtroom are operational; draft and prepare correspondence; and provide backup to other court clerical personnel. Research - Research automated, hard-copy and microfiche files for case status data and provide accurate information; research and analyze case management issues; and audit, research and when necessary correct case files. May serve as information systems site coordinator or back up to site coordinator; act as a court monitor; provide notarizations; assist in training new employees, perform purchasing duties; provide advocacy services to victims; coordinate and schedule meetings; and perform receptionist duties.
Qualification and Experience
QUALIFICATIONS: A high school diploma or GED. 2 years of experience in court case processing, a legal secretarial or related field. Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for 1 year of experience. Additional post-secondary education in a related field may substitute for 1+ year of experience. 30 semester hours equals 1 year of experience. May be requested to complete the New Mexico Court Monitor Certification Examination. Knowledge of court case processing and legal terminology; customer service practices; court fee accounting processes; proper English usage, grammar and punctuation; cash handling procedures; computer software applications (i.e., word processing, spreadsheets, databases, court case management system, e-mail and Internet); filing systems; general office practices; office equipment (i.e., telephone, printer, copier, fax, scanner, postage meter, microfiche and reader machine); safety and security issues; research methodology; Court Clerk's Procedures Manual and Code of Ethics; general organizational structure of the judiciary; and court monitoring procedures and equipment. Skill in working independently and managing time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress; auditing case files; concentration and attention to detail; maintaining confidentiality; being organized; establishing priorities and meeting deadlines; multi-tasking; communicating effectively both orally and in writing with diverse parties; active listening; dealing with people diplomatically; being courteous; providing good customer service; using good telephone etiquette; using common sense; maintaining professional demeanor and composure; using computer and computer software including word processing, case management and email; running reports; recognizing important case facts that need to be documented in case file or may need further action; auditing files and correcting errors using the case management system; researching and retrieving information using the case management system or archive database; distinguish between court procedures and legal advice; handling money and calculating sums; knowing when to seek assistance; applying legal terminology; assimilating information and providing as accurate a response as possible; maintaining accurate files and records; filing; typing and entering data precisely; using a calculator; reading comprehension and discerning case content; solving problems; and appraising situations and recognizing safety and security issues. Ability to apply relevant policies and procedures to assigned work; make decisions; think clearly; operate court monitor and recording equipment; read almost illegible hand writing; apply notary rules and procedures; apply data standards; retain information; maintain patience; deal with difficult people; defuse hostile situations; work as a team member; be empathetic, impartial, fair and objective; learn quickly; to train others; announce judicial protocol and control all aspects of recording judicial proceedings to include time keeping when assigned court monitor duties; research analyze and solve problems; establish and maintain cooperative working relationships; show diplomacy; and receive and follow directions. Date: July 1, 2016
Ref #10100082
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