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Carrot Peelers, Sales, Personality and Your Job Search
Law Firm
Legal Staff
Litigation - Foreclosure (Lender-side)
Min 4 yrs required
Office Administrator The candidate must have the business administration of the local and Reno office, including all support functions and non-attorney staff coordination. Will independently manage the operations of both offices, including human resources, local financial planning and controls, marketing and event planning, facilities and information systems oversight, as well as other tasks. Will also work closely with the Managing Shareholder in the development and ongoing administration of the office’s strategic plan. Communicate and enforce policies and procedures. Conduct interviews and assist with selection of staff employees. Initiate new employee intake process (including offer letters), employee status change requests, and exiting employee process. Conduct New Hire orientation and training. Coordinate employee benefits issues with Administrative Office. Coordinate secretarial/administrative workloads. Coordinate annual staff evaluations. Identify performance issues and notify local Managing Shareholder and/or Firm HR Director. Assist with planning and monitoring of annual budget. Review and approve invoices and expenses for the office. Oversee purchases of equipment, maintenance contracts and office supplies, coordinating with Firm Procurement and Office Operations when applicable. Work closely with the Managing Shareholder to plan and coordinate local marketing events including briefings, roundtables and seminars . Identify networking and other business development opportunities. Issue building identification and office keys. Maintain personnel directory. Act as Liaison between firm and landlord regarding any minor facilities projects, maintenance requests, or issues. Act as safety coordinator and trains employees on emergency procedures. Coordinate records storage and management. Administer voice mail system. Train employees on telephone system. Initiate and maintain communication between firm and telephone vendors. Oversee all technology within office (with guidance from Administrative Office IT department). Coordinate technology upgrades and maintenance with Administrative Office IT department, consultants and vendors. Chair Staff meetings. Plan Office Social Functions. Manage special projects as assigned by Managing Shareholder. And attend Office Administrators Forum. Must have Degree and 4+ years of Office Management, HR experience or six years combination of experience and education. Marketing experience is a plus. Law firm experience is preferred. Experience in directing workload, performance management, training, event planning, staffing and recruitment is essential.
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