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Carrot Peelers, Sales, Personality and Your Job Search
Law Firm
Legal Staff
Min 2 yrs required
Records Specialist Responsibilities: Performs records management tasks relating to the creation and lifecycle management of legal representation and firm business records. Maintains all files located in the Records Department and auxiliary file rooms. Creates new records in the Firm’s electronic Records Management System (RMS), including the generation of bar-code labels and placing them on the appropriate physical media. Updates the RMS while performing daily tasks, including circulation, file creation, file name edits, processing files for off-site, file audits, etc. Performs circulation activities including the retrieval and delivery of files to firm personnel. Prepares files and boxes for off-site storage. Files documents into identified client/matter folders maintained in the records department. Provides support to the intellectual property practice group and IP docket. Retrieves IP folders and newly docketed mail daily from the IP docket department. Audits all IP Files in circulation no less than once per week. Creates new files as needed. Inter-filing of loose documents. Indexes IP files received as part of a file transfer in VP Records and creates bar-code labels. Performs routine audits of files in circulation and updates the firm’s RMS. Routinely audits the records center and sends eligible records to off-site storage. Communicates and interacts with firm personnel at all levels. Participates in other projects and performs other related duties as assigned by the Records Supervisor. or Manager of Records and information compliance. Performs other related duties as assigned.
Qualification and Experience
Qualifications : The candidate should have 2+ years of records management, library or office services experience. Prior law firm records management experience is a plus. Basic understanding of records management processes and methodologies, such as records classification and appraisal, records transfers, legal holds, destruction orders, and records retention. Must possess good customer service and computer skills. Ability to prioritize tasks in a high pressured environment. Detail oriented with excellent organizational skills. Ability to perceive and analyze problems, develop alternatives and make or recommend sound decisions; escalate appropriately. Basic oral and written communication skills. Ability to type accurately. Ability to learn and retain knowledge. Ability to get along with others and work well in a team environment.
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