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Carrot Peelers, Sales, Personality and Your Job Search
In-House
Legal Staff
Corporate
Litigation - Whistleblower - CFTC
Min 3 yrs required
Legal Secretary / Executive Assistant The candidate will manage calendar of Sr. VP and Legal Counsel (including scheduling travel, meetings, events, personal and business appointments, etc.). Will manage complex domestic and international travel/Visa processes (Visa preparation, documentation, introduction letters). Support contracting process which includes: Manage the contract review, revisions, and signing process flow; Manage the contract SharePoint site; Monitor and provide the weekly and monthly status and aging reports; Support corporate banking program; including: processing wire transfers, online banking administration, etc.; and Serve as the administrator for the Corporate American Express program. Support Treasurer in corporate lease processing program. Provide administrative support for copyright registrations. Maintain corporate documents. Data collection and compilation of quarterly senior executive team reports. Coordination of agendas, materials and presentations for meetings. Complete and process time sheets and expense reports. Interface with senior management and other DDI business departments/regions. Partner effectively with team and other departments to identify and solve problems and search for ways to improve services or processes. File maintenance (electronic and paper-based). Should have 3+ years of senior-level administrative and/or legal secretary experience. Notary public is preferred. Proficiency in Microsoft Office programs v. 2010 or (Excel, Word, Outlook, PowerPoint, SharePoint) is needed. Experience working with financial data is advantageous.
Ref: 772
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