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Legal Staff Legal Secretary in Houston, TX

Thompson & Knight LLP. Apr 27,2017 Apr 06,2017 Location Houston TX
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Law Firm

Legal Staff

Corporate

Litigation - Foreclosure (Lender-side)

5-7 yrs required

Profile

Legal Secretary - Corporate Duties: Provides secretarial and administrative support to attorneys an and assigned legal personnel in the corporate and securities section. Performs secretarial support, including composing legal documents, memos, correspondence, and other items of a confidential and complex nature to ensure accuracy and completion of assigned tasks as required by scheduled deadlines. Enters daily timekeeping information utilizing the firm’s technological resources. Proofreads all material produced by the billing department, corrects entries as needed or deemed appropriate by legal personnel, ensures timely return to the billing department for final processing. Prepares new business memorandum and coordinates with business intake department regarding conflicts checks. Works with filing assistants ensuring timeliness and accuracy of all files. Assists filing assistants with preparation of closed files for warehouse storage. Heavy telephone interaction responding to non-routine and routine matters. Opens, reviews and sorts all incoming mail, Alerts legal personnel of deadline-sensitive materials or correspondence requiring immediate attention. Maintain calendar and coordinate both internal and external meetings. Coordinates projects to, and interacts with, all support departments on behalf of assigned legal personnel to ensure all projects are processed within prescribed deadlines, reviews returned projects for accuracy and ensure all directions were followed. Greets clients and visitors when requested to do so by assigned legal personnel; escorts same to appropriate conference area. When requested, responsible for client communication via electronic mail. Attends trainings classes a minimum of 12 hours annually to maximize personal skills and use of technology provided by the firm. Performs other responsibilities that may be assigned.

Qualification and Experience

Qualifications : High school diploma. A Bachelor’s degree a plus. The candidate should have 5-7 years of corporate legal secretarial experience. Should be highly efficient with great attention-to-detail and the ability to prioritize work and anticipate needs. Basic computer skills required, with strong working knowledge of Microsoft Office Suite. Basic knowledge of Elite Enterprise, Chrome River and Adobe preferred. Excellent typing (50+wpm) skills. Excellent verbal and written communication with strong proofreading skills. Possesses outstanding organizational and interpersonal skills.

Company info