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Carrot Peelers, Sales, Personality and Your Job Search
Law Firm
Legal Staff
Intellectual Property
Intellectual Property - Litigation
Intellectual Property - Litigation - Hard Sciences
Computer Engineering
Computer Science
Electrical Engineering
Hardware
Intellectual Property - Litigation - Hard Sciences General
Mechanical
Physics
Software
Intellectual Property - Litigation - Life Sciences
Biochemistry
Biology
Cellular Technology
Chemistry
Min 7 yrs required
IP Secretary Duties: Handle administrative tasks such as photocopies, billing, time recording and reimbursements. Open new files and create file folders for attorneys and paralegals. Transcribe dictation of patent applications, memorandum, and communications. Proof for grammar on correspondence. Schedule, initiate, and coordinate conference calls with various parties inside and outside of the firm. Manage telephone and video conferences across multiple time zones. Create and edit documents, mail merges, charts, graphs, tables, etc. Generate assignments and declarations from forms and provide to client for signature; Initial review of office action and create rough draft of response from form, including inserting text of office action and standard paragraphs; Prepare and file information disclosure statements including foreign references; Retrieve references from US and international databases; Review issued patent for typographical errors from Patent Offices; Forward Letters Patents to client with transmittal letter from form with paralegal input; Send timely reminders to client and attorneys for action items; Work with attorneys and paralegals to assist meeting docket deadlines; Review US maintenance fees schedules and coordinate with paralegal timely notices to clients and payments; Format US patent applications to PCT requirements; Coordinate and handle receipt of requests from foreign counsel and obtain necessary documents including apostilled documents; Review and coordinate timely annuities with staff for pending foreign applications and issued foreign patents; Filing of patent documents in US Patent Office PAIR system; Gathering documents from files or the Internet needed for a patent or trademark filing or response; and Review status of trademark or patent records by looking in online databases.
Qualification and Experience
Qualifications: Bachelor’s Degree required. 7+ years of experience supporting IP attorneys. Experience entering time into DTE or other time capture system. Ability to work under pressure and meet deadlines in a timely manger. Ability to read and comprehend complex materials involving legal and technical matters. Ability to accurately and thoroughly document and file information. Sound judgment and problem-solving skills. Customer-focused attitude, with high level of professionalism and discretion. Familiarity with MS Office suite. Excellent communication skills. Desire to work as a team with a results driven approach. Strong communication skills needed to communicate with all levels of personnel. Flexibility in working overtime as requested.
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