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Legal Staff Legal Secretary in Dallas, TX

K&L Gates LLP Jun 23,2017 Jan 13,2017 Location Dallas TX
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Law Firm

Legal Staff

Litigation

ERISA/Executive Compensation - Litigation

Litigation - Appellate

Litigation - Construction

Litigation - eDiscovery

Litigation - Entertainment

Litigation - Health Care

Litigation - International Arbitration

Litigation - Labor & Employment

Litigation - Medical Malpractice

Litigation - Real Estate

Litigation - Securities Litigation

Litigation - Tax

Litigation - White Collar Crime & Government Investigations

Litigation - Workers Compensation

Min 1 yrs required

Profile

Senior Practice Assistant Duties: Responsible for accurate and timely completion of all high level administrative and assistant work assigned by Partners and Senior Associates. Observe confidentiality on all client matters and adhere to all procedures and guidelines set by the firm. Provides considerable knowledge of legal procedures and terminology within particular practice areas along with the ability to follow complex instructions and work on his/her own initiative under limited supervision. Performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion. Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context. Organizing and maintaining all correspondence and documents using the relevant document management system. Managing emails, calendar appointments, and client contact lists. Scheduling meetings and coordinating all logistics. Coordinating services with Global Shared Business Services. Training, assisting, and providing orientation for new and less experienced members of staff. Providing business development support when necessary. Using internal library resources for external research as directed by timekeepers. Managing physical and electronic files, including intake, retention, retrieval, and transfer of records. Maintaining an organized and secured work station and filing areas. Running critical document checks to ensure all files have been appropriately saved. Importing electronic documents, including scanning documents into the document management system. Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers. Coordinating and preparing monthly client bills. Preparing check requests and expense reports. Opening files and conducting conflict checks. Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm’s travel provider and processing related business expense reimbursements. Assisting other practice assistants with overflow work and providing backup support during periods of annual or personal leave. Providing backup support for reception and office or client services functions, depending on location. Assisting clients when needed, for example, with document revisions, faxing, or photo copying. Performing other relevant duties in the particular practice area as directed by the immediate supervisor, including, but not limited to, Practice Area Leader/ Coordinator or Department Head administrative work, practice development initiatives, and project work. Working overtime as occasionally required.

Qualification and Experience

Qualifications: Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners. High proficiency in the use of Word, Outlook, Excel, and PowerPoint. Typing speed of 65 wpm or above. Exemplary oral and written communication skills. Excellent attention to detail, including using correct spelling and grammar. Excellent client service skills. Can-do attitude and flexible approach. Previous experience with Elite, Legal Key, and document management system or comparable software would be an advantage, as would conference room booking software and travel agency programs. ABILITIES: Work autonomously with limited guidance. Organize and prioritize own workload and help timekeepers with their organization. Meet deadlines. Use own judgment in decision making to solve problems and achieve business outcomes. Take the initiative in handling projects and anticipating what needs to be done. Understand and follow specific and detailed instructions in oral and written form.

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