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Legal Staff Legal Secretary in Dallas, TX

Sidley Austin LLP May 23,2017 Apr 23,2017 Location Dallas TX
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Law Firm

Legal Staff

Litigation

ERISA/Executive Compensation - Litigation

Litigation - Appellate

Litigation - Construction

Litigation - eDiscovery

Litigation - Entertainment

Litigation - Health Care

Litigation - International Arbitration

Litigation - Labor & Employment

Litigation - Medical Malpractice

Litigation - Real Estate

Litigation - Securities Litigation

Litigation - Tax

Litigation - White Collar Crime & Government Investigations

Litigation - Workers Compensation

Min 5 yrs required

Profile

Legal Secretary Duties: Provides lawyers and other legal personnel with administrative, secretarial and clerical assistance; coordinates and maintains effective office procedures and efficient work flow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with top level management, supervisors, co workers, and clients. Coordinates U.S. & Foreign travel arrangements by securing air, hotel, rail and car reservations for lawyers and clients. Prepares travel expense reports and other business related expenses using the electronic Accounting system and prepares itinerary for attorney and colleagues. Handles reimbursement of other firm and client related expenses, such as telephone calls, entertainment, recruiting, etc. using the electronic Accounting system. Maintains electronic calendar of meetings and appointments, and apprises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using the electronic room scheduler. Maintains contacts in Outlook for assigned lawyers, pursuant to lawyer's preference. Maintains list of principal contacts or working group lists for each client and matter. Receives, screens and transmits telephone calls to lawyers and takes messages as necessary, with recognition of and attention to the particular needs of clients. Schedules conference calls for lawyers. Creates, maintains and updates all client litigation files on a daily basis in accordance with standards set by the Records Management Center using the electronic Records Management database and maintains other files as needed. Maintains current files for all correspondence. Facilitates work with the Accounting Department to coordinate client bills, generate monthly internal utilization reports, provide monthly and/or quarterly estimate reporting data, analyze billing data, and respond to miscellaneous client inquiries/requests. Processes new business forms, new client/matter reports and conflict of interest checks. Inputs daily diaries for lawyers in electronic Time Billing System, and proofreads and edits time diaries for accuracy. Proofreads and revise all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy of copy, grammar, punctuation and syntax, and drafts correspondence. Coordinates work performed by Support Services for prompt production and delivery of documents. Prepares documents for transmittal via the Firm's electronic fax system and e-mail transfer. Processes incoming and outgoing mail and distributes promptly upon receipt. Retrieves cases and other related legal documentation from the library and makes copies. Types and prepares legal papers and correspondence such as briefs, letters, memoranda, tables, charts/spreadsheets, complaints, and motions. Also generates Table of Contents, Table of Authorities and redline documents. Performs other job-related duties such as compiling notebooks and exhibits, and preparing documents in connection with bar association activities. Also performs other administrative tasks as needed.

Qualification and Experience

Qualifications: Bachelor’s Degree preferred. 5+ years of related work experience and/or training; or equivalent combination of education and experience. Law Firm Experience. Legal terminology and formats (legal documents). Proficiency in MS Office applications. Must have thorough knowledge of indexing litigation files. Ability to type 50-60 wpm. A self-starter who desires to show ownership and commitment to the job. The use of good judgment and strong interpersonal communication skills. Well developed analytical and problem solving skills. The ability to execute multiple projects effectively and efficiently. Excellent organizational skills. Excellent attention to detail. Works harmoniously and effectively with others as part of a team. Exercises confidentiality and discretion. Grammar skills and proofreads accurately. Language Skills: Ability to read, write and comprehend instructions, correspondence and memos. Ability to communicate effectively both orally and in writing with lawyers, staff, managers, clients, and the public. Ability to understand oral instructions and to ask for clarification when necessary. Ability to accurately classify, index, file and retrieve legal documents.

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