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Law Firm
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Litigation
ERISA/Executive Compensation - Litigation
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Min 5 yrs required
Legal Secretary - Litigation Duties: Providing a comprehensive range of secretarial support to attorneys including typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents on opposing and associated counsel, telephone communications with clients and business contacts, inputting attorney time, paper and electronic file maintenance, calendar and contacts maintenance, coordinating travel arrangements, preparing reimbursement forms, organizing meetings/events and other tasks as assigned. Type, proofread, format and edit correspondence, pleadings, memoranda, agreements and other legal documents under time-sensitive deadlines; draft pleadings and other documents from handwritten copy; convert both paper and electronic files to pdf format. File and serve pleadings with the court and on opposing/associated counsel at state and federal levels and in multiple venues. Open new client and new matter files using firm software. Maintain attorney and client files, both paper and electronic formats; maintain email and electronic files using firm software. Organize and maintain binders for trial, working papers, and business development purposes. Schedule appointments, depositions, meetings; maintain calendars both business and personal; make travel arrangements; set up conference calls. Provide deadlines to docketing, track litigation deadlines, and confirm deadlines are docketed correctly. Open and route mail and email, attaching appropriate files and documents. Enter attorney time into time-keeping program. Maintain and track CLE records for attorneys. Prepare and submit expense/reimbursement reports. Provide attorney support with firm technology systems. Organize high profile meetings both in office and at attorney residence or other venues.
Qualification and Experience
Qualifications: High School Diploma/GED; Bachelor's Degree preferred. 5+ years’ experience as a litigation legal secretary required. Current experience filing documents with State and Federal Courts, including electronic filing required. Strong skills in word processing and computer use required; demonstrated ability to type 75 wpm with high accuracy and proficiency in MS Office Products (Word, Outlook, Excel) required; Adobe Acrobat preferred; some knowledge of PowerPoint, time keeping programs, document management program knowledge preferred (NetDocuments); ability to perform internet research. Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge’s Individual Rules and Practices. Excellent transcription, grammar, proofreading and organizational skills. High degree of attention to detail required.
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