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Organization TypeLaw Firm
Years of Experience
Date Last Verified
ProfileLegal Secretary/Office Coordinator Duties: Will support the Office Head of the Newark office and assist the Office Administrator with administrative and clerical support. Will support the Office Head of the Newark office and Partner of the Firm’s Labor and Employment Department. Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel. Provide excellent telephone coverage, maintain high call volume, and distribute messages in a timely and appropriate manner. Accurately edit all documents, briefs and agreements. Provide support in day-to-day duties such as faxing, filing, copying, message service, and greeting visitors. Assist and coordinate recruitment process for staff, attorneys, and on-campus interviews, including scheduling interviews, maintaining files and lists, and maintaining recruiting database. Assist with coordination of summer program, managing calendar, meetings, events, etc. Coordinate new hire-process, including revising, coordinating, and distributing new-hire orientation documents. Act as liaison to the Office Administrator with respect to ongoing office events. Assist applicants in completing various applications and screening forms. Maintain updated documents. Prepare expense reports via Chrome River system and invoices via the invoice form and submit as appropriate. Input time entries in DTE in a timely manner. Build client relationships by courteously communicating with clients. Prepare correspondence, client materials and presentation materials. Assist in the coordination of seminars, training, and social events for the office. Perform other projects and duties as assigned.
Qualification and Experience
Qualifications : A Bachelor’s degree with 3-5 years of administrative or legal experience. Should be highly organized, competent in key administrative skills, and comfortable in a high pressure environment. Strong written and oral communication skills, as well as strong organizational skills. Strong technical skills in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Exception follow-up and follow-through skills. Flexibility and willingness to work overtime as needed.
Ref. # 1700001B.