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Law Firm
Legal Staff
Litigation - Foreclosure (Lender-side)
Law Firm Staff brings you up to date and high quality legal staff openings in law firms and in-house legal departments of business organizations. In addition, we help solo attorneys hire experienced personnel from the legal industry. We not only have the best law firm staff positions, but we also have the most. Legal Secretary Duties: A key point of contact for clients and attorneys. Maintain all files and be responsible for preparing any necessary documents for the attorneys is assigned to. Assure proper scheduling of meetings and appointments, as well as have a comprehensive understanding of the team s business while displaying good judgment, effective interpersonal communications, a positive attitude and energy, and confidentiality and discretion which are required consistently. Type and/or transcribe correspondence. Draft correspondence. Type and prepare various documents and forms, including but not limited to: legal briefs, letters, memoranda, tables, charges/spreadsheets, document productions, complaints and motions. Redact, edit, redline and proofread documents as requested. For legal briefs: generate Table of Contents and Table of Authorities. Accurately complete e-Filing in various courts and in accordance with established court rules of applicable jurisdiction. Proofread and revise documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client and other correspondence, checking for accuracy of copy, grammar, punctuation and syntax. Photocopying and scanning. Prepare documents for U.S. mail, Federal Express, messenger delivery or electronic delivery. Arrange U.S. travel by securing air, hotel, rail and car reservations for lawyers and clients. Prepare travel itineraries. Prepare and submit travel expense reports and other business related expenses for reimbursement in a timely manner. Prepare disbursement forms/handle reimbursements of other firm and client related expenses, such as telephone calls, outside vendors, entertaining, recruiting and travel expenses. Submit expense reports to accounting for processing. Filing: maintain paper and/or electronic filing, in a timely manner, of all correspondence, pleadings and case/client documents as directed by supervising attorneys, using the firm s records management database in accordance with established standards and procedures. Answer telephones, screen and transmit telephone calls to lawyers, and take messages if necessary, with recognition of and attention to the needs of the clients. Schedule conference calls for lawyers and clients and make appointments. Client billing: edit, prepare, finalize and send out all bills for billing attorneys. In conjunction with billing attorney, investigate and solve client billing issues that may arise. Maintain contacts in Outlook for assigned lawyers, pursuant to each lawyer s preference. Maintain a calendar of court, travel, meetings and/or other commitments. Perform other duties as assigned by attorneys and/or administrative managers. Provide assistance to other legal assistants as time permits. Serve as back-up assistant as required. Enter attorney and paralegal timesheets daily in Cosmolex time system and proofread and edit entries for accuracy. Qualifications: High School Diploma or GED Certificate required. College degree and/or paralegal certificate a plus. 3+ years experience in Litigation. Experience with trial preparation a plus. Excellent knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint). Knowledge of MS Office 2010 and Windows 7 preferred. Ability to prioritize work from multiple attorneys/assignments simultaneously and successfully, many with tight deadlines. Excellent oral communication skills, especially the use of good grammar. Uses written communication that is technically sound, grammatically correct and without typographical errors. Excellent skillset in regard to knowing proper formatting of general correspondence and composition of documents. Willingness to learn special requirements as it pertains to local rules of court (both federal and state). Excellent organizational skills. Excellent attention to detail and strong proofreading skills. Extremely consistent in producing quality work. Typing speed of 65+ wpm. Ability to handle confidential matters. Ability to comprehend and perform tasks as instructed or inferred. Able to work independently, as well as a team, with minimal supervision. Use of good judgement and effective interpersonal communication skills. Well-developed analytical and problem solving skills. Initiative in developing and refining skill set, willing to work with new technology. Flexible and dependable, including the ability to work overtime as needed. Client Service driven. Respectful of people s differences in background, culture and perspective. Able to quickly grasp the goals, service, culture and strategy of the department, the office and the firm overall. Adaptable to change, open to new ideas, open to taking on new responsibilities and can adjust plans to meet changing needs. Ability to use office equipment; (i.e. copier machines, scanners). Must conduct professionally in appearance and actions. Light lifting (up to 20 pounds) sometimes required. This role requires a significant amount of keyboard use and time spent in front of a computer monitor. Accepts ownership of projects and is successful in driving projects, as well as daily tasks, to a successful conclusion. Ability to work with detailed information accurately and efficiently. Ability to interact with people in a manner which shows sensitivity, tact, and professionalism. Exhibits clear and concise telephone and email etiquette. Is responsive and sensitive to internal and external deadlines. Must conduct him/herself professionally in appearance and actions; must set a positive example for all personnel. Adhere to and serves as a role model for the firm s Client Service Standards.
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