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Carrot Peelers, Sales, Personality and Your Job Search
Law Firm
Legal Staff
Corporate - General
Min 3 yrs required
Legal Secretary Duties: Support an assigned group of corporate attorneys and/or paralegals. Managing busy calendars, coordinating meetings and travel arrangements, interfacing with clients, Firm committees and departments, both on the telephone and in person; new business intake; and providing administrative support, including personal business. Creating, revising and formatting legal documents, spreadsheets and presentations using the Firm’s software (Office 2010, Adobe and DMS); document comparison, transcription and proofreading. Answering phones, entering attorney time, and managing expense reimbursements along with other general secretarial duties and projects as assigned. Uses word processing and document management software (Microsoft Office 2010, including PowerPoint & Excel, Workshare Compare, Adobe, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the Legal Secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings. Processes conflict checks and New Client/New Matter forms (KENI); enters time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; maintains attorney/legal assistant calendars (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with Departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center/Catering (scheduling/arranging meetings and requested accommodations); Reprographics Department; Digital Services, etc. File Maintenance: Establishes and maintains paper and electronic files in compliance with current firm policies utilizing the Firm’s LegalKEY system and Document Management System. Customer/Client Service and Teamwork: Provides assistance to other Legal Secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients’/colleagues’ current and future needs. Shares information and offers ideas and solutions in a team environment. Professional Demeanor: Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy.
Qualification and Experience
Qualifications: Must have high school diploma. Associate Degree in Business preferred. Must have 3+ years of legal secretarial experience in the corporate area. Advanced proficiency in MS Word and formatting documents with typing speed of 55+ WPM required. Adobe, PowerPoint and Excel experience are also strongly preferred. Requires a professional, organized self-starter with the ability to interact with staff and clients at all levels in a fast-paced, challenging legal environment. A proactive work ethic, the ability to anticipate needs, strong decision making skills, attention to detail, and a flexible schedule are a must. Maintains and applies the appropriate level of technical job knowledge, skills and capabilities necessary to fulfill job requirements and support the Firm. Works cooperatively and collaboratively with others to achieve shared goals and objectives. Conducts oneself in a highly professional and credible manner; exhibits confidence, integrity and composure in all work engagements and interactions. Effectively communicates with others by obtaining and sharing information in a clear, concise and timely manner. Prioritizes and organizes work activities as needed to efficiently complete tasks and accomplish desired results. Takes a disciplined and conscientious approach to completing work; pays close attention to details and delivers high quality results. Demonstrates a strong desire to serve one's internal and external clients by anticipating and responding to their needs. Applies critical thinking and sound judgement to solve problems and select the best course of action in each situation.
Job ID: 4221. Send resume.
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