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Law Firm
Legal Staff
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Legal Assistant The candidate will support the firm's managing partner and at least two other attorneys. Will support the coordination of the firm's legal services by preparing relevant documentation and correspondence, assisting in trial preparations as well as other tasks as assigned. Arrange for the delivery of documents and other items. Type correspondence and legal paperwork. Schedule, calendar, coordinate and confirm court dates, appointments and meetings. Assist in the entry of assigned attorney's time to ensure regular and accurate monthly billing. Make travel arrangements. Arrange for the filing and e-filings of court documents with the firm's e-file vendors and various courts. Assist with answering incoming phone calls while routing to the appropriate individual or taking thorough messages. Assist in the completion of attorney expense reimbursement requests forms. Responsible for ongoing filing and organization of all correspondence, pleadings, discovery, etc. to ensure thorough organization of clients' materials. Assist with the breakdown of closed files in compliance with firm's retention policies. Timely review and acceptance/approval of incoming invoices prior to the submittal to accounting for payment while providing proper client and matter information for each invoice. Copy, scan and transmit workflow to clients, opposing counsel and other parties associated with the file. Ensure the confidentiality of information as necessary. Create and maintain client contact information. Prepare client intake information sheets for new clients and matters. Work in conjunction with other assistants to fairly distribute workload amongst support staff, particularly during times of absence by other support staff members. Proficiency in the firm's software applications, including the MS Office Suite of products (Word, Excel, PowerPoint and Outlook) as well as Juris accounting and billing management software is required.
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