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Carrot Peelers, Sales, Personality and Your Job Search
Law Firm
Legal Staff
Intellectual Property - Patent General
Intellectual Property - Trademark/Copyright
Min 3 yrs required
Intellectual Property Secretary The candidate provides support to attorneys, patent agents and paralegals as needed. They provide a high level of client services to assist in administering domestic and foreign patent prosecution dockets; reporting communication to clients; e-filing, familiarity with Office Action rules and classification and counting of claims; document processing; making travel arrangements and preparing travel itineraries for attorneys and paralegals; processing new business intake and expense forms; time entry for assigned attorney(s); answering telephones and taking messages; arranging meetings and conferences; monitoring incoming mail, faxes and e-mails; filing and other administrative duties as assigned. Responsibilities include: Assists attorneys in the preparation and filing documentation with the US Patent and Trademark Office and PCT filings; Works with various foreign agents to file direct national patent and trademark applications; Uses word processing and document management software (MS Office 2010, including Excel, Workshare Compare, DM, etc.) to prepare/revise, format and finalize a wide variety of documents; including correspondence, memoranda, and legal materials; Prepares new client screening applications and conflict checks; Prepares a variety of routine correspondence and administrative forms; Strong proficiency working with CPI (patent docketing software), Private/Public PAIR and USPTO trademark database; Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); Office Services (mail, FedEx, UPS, messengers); Reception (scheduling/arranging meetings and requested accommodations); Duplicating and Document Center; Establishes and maintains paper and electronic files in compliance with current Firm policies; Provides assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needs; Prepares attorney expense reports and client billings; Answers, screens and places phone calls.
Qualification and Experience
The candidate must possess Associates Degree having 3 years of legal secretarial experience in Intellectual Property- Patent, Trademark and/or Prosecution matters. Knowledge of PTO practices and procedures, docket reports, TEAS/TSDR system as well as electronic filing experience through PAIR with U.S. Patent and Trademark Office. Advanced proficiency in MS Word and formatting documents with a minimum typing speed of 65 words per minute required. Ability to deal courteously/effectively with others. Strong organizational skills combined with the ability to work independently on several projects at one time.
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