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Carrot Peelers, Sales, Personality and Your Job Search
Law Firm
Legal Staff
Litigation
Litigation - Foreclosure (Lender-side)
Min 2 yrs required
Secretary Responsibilities: Front desk/receptionist duties – answering client calls, greeting visitors. Administrative support to two attorneys, and back up support to others. Type legal documents, correspondence and forms. Learn different practice areas (corporate, labor and employment, FIBRE, etc.) Efficient workflow including the duplication, printing, mailing and merging of documents. Proofreading all work for both content and context. Preparing and maintaining client/office files both in electronic and paper filing systems. Accurate entry of lawyer time into the accounting systems. Preparation and submission of new client and/or new matter forms. Planning and making travel arrangements which include transportation, automobile rentals and hotel reservations. Preparing and submitting expense reports and check requests. Working with the Billing Department to resolve billing problems and efficiently process final billing statements. Communicating with clients on a daily basis via phone or email. Scheduling and coordinating meetings and conferences.
Qualification and Experience
Requirements: High school diploma or equivalent required. Certificate/Degree from a business school is a plus. 2+ years Legal Secretary experience. 5+ years office experience. Prior use of a document management system required; experience with NetDocs, in particular, preferred. Proficient with all Microsoft Office applications and advanced level experience in Word and Outlook. Strong organization skills, the ability to prioritize workload and to anticipate needs are essential. Outstanding written and verbal communications, ability to professionally interact with clients, attorneys and staff needed. Excellent customer service skills, as well as helpful and friendly disposition required. Proven work ethic with the ability to multi-task several complex assignments with tight deadlines. IT and/or video conferencing experience would be helpful. Ability to work overtime if needed.
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