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Contract Attorney in Stanford, CA

Stanford University. Jan 23,2015 Location Stanford CA
This job is expired...

Academic

Attorney

Corporate - Contract Law

Litigation - Whistleblower - CFTC

Min 5 yrs required

Profile

Contracts Manager for Residential & Dining Enterprises Duties: Drafts, administers and manages R&DE’s contract management program. Reports to the Associate Director for Vendor Management & Contracts (VM&C) within R&DE and must have technical expertise and the ability to exercise independent judgment in the management of vendor and contract administration, policy development and implementation, contract drafting, purchasing activities, and related activities of a large and multi-disciplinary purchasing program. hands-on manager may supervise other staff members and works collaboratively with R&DE business units, University Procurement and other relevant key stakeholders to develop appropriate and advantageous contract agreements for the procurement of relevant products and services. Drafting and administering contracts for the many services provided to R&DE operations, this position is responsible for sourcing, bid walks, negotiations and comprehensive documentation to facilitate small and large contracts which in the aggregate are over $50 million each year. Collaborate with Associate Director in defining and implementing the strategic plan for Vendor Management & Contracts. Serves as a primary liaison with internal clients and colleagues on campus regarding R&DE contracts. Works with internal clients to plan and schedule all necessary sourcing, bid solicitation, RFx, analysis, and documentation activities for many R&DE projects and service needs. Creates forms, templates, schedules and processes to facilitate completion of contract processes. Creates and utilizes planning tools to assist clients in scheduling contract process steps, thereby managing significant peaks and valley workload. Provides guidance to client colleagues regarding appropriate and necessary scope of information and specifications. Develops tools to facilitate the collection of adequate specification to optimize the process. Creates and utilizes planning tools to obtain specifications in timely fashion so as to maximize efficiencies in sourcing and contract processes. Trains and collaborates with existing and new client personnel responsible for managing services which need to be under contract, providing them guidelines, procedures, time lines, easy reference information, etc. to facilitate the scope and specification process. Provides assistance when necessary to client personnel in developing the necessary scope and specification information on effective timelines. Administers and manages bid solicitation processes across a broad range of operational, technical and professional services which involve the preparation and solicitation of invitation for bid and RFx packages. Develops appropriate scopes with all internal and external stakeholders. Prepares and issues the actual documentation (RFx and supplemental info) to vendors. Acts as primary point of contact for all Bids, Bid-Walks, RFx’s, addenda, and inquiries. Receives and analysis bids/ proposals, and negotiates pricing, terms, and conditions. Has strong understanding of business case and appreciation of financial/analytical issues and profit and loss implications. Acts as R&DE’s primary resource on University contract policy interpretation and ensures that the purchasing terms and conditions set forth by the University’s procurement department are followed. Maintains well-documented files, which fully support contracting pricing, source selection, proposed changes, problem resolution, etc. Serves as focal point for all communication with law, finance and business team disciplines for resolution of contract issues and disputes. Ensures appropriate level of traceability with regard to contractual back-up documentation required for transaction review/approval purposes and compliance to University Policy. Acts as prime customer liaison and single point interface on all contractual matters of substance to ensure that contract requirements are met and properly documented. Provides contract administration services and ongoing support to all stakeholders. Coordinates analysis and collection of supporting documentation related to internal and external audits. Develops and implements an ongoing contract review process. Monitors progress of performance against each contract. Develops and implements system for tracking and documenting progress. Establishes Key Performance Indicators (KPI) and performs ongoing review of existing contract terms, collaborating with clients to enforce performance in accordance with the contract terms. Coordinates and performs ongoing reviews of contracted goods or services during the contract term. Maintains a database of all contracts and their significant terms. Provides alerts to internal clients regarding upcoming performance terms. Coordinates renewals and extension of contracts. Works with vendors in collaborative manner to ensure all terms are fully met. May supervise other staff members as required by Associate Director of Vendor Management & Contracts, managing workload allocation, conducting performance evaluations, and recommending ratings.

Qualification and Experience

Qualifications: Bachelors of Science in Business Administration, Contract Administration, Finance or related field; MBA, J.D. Degree or other advanced degree desired. 5+ years and demonstrated proficiency in a board range of functional assignments and proven skills in proposal, preparation, negotiations, and administration of contracts and other contract specialties. Sufficient prior experience in Construction, Hospitality, Technical and Professional Services Contracts strongly preferred. Solid knowledge of procurement and contract laws and regulations. Computer literacy is mandatory including advanced knowledge of Microsoft Office Suite. Ability to work as a team lead with all levels of staff, delegate work, set priorities and meets deadlines and work independently with a minimum of supervision. Proven ability to prepare and support preparation of proposals, agreements and complete cost estimates and pricing. Strong customer interface skills, excellent problem solving and communication skills both written and verbal. Desired skills include strong experience with University’s business policies, practices, operations, and business systems.

Additional info

Ref - 65624

Company info