The Human Resource Assistant plays a major role in building the employee database with new hire information and deactivating employees when they leave. The information is input into a Human Resource database and every employee has a record in the file with information such as: name, address, job position, pay rate, insurance benefits, accumulated vacation, sick leave and annual evaluations. Updating the employee information and verifying it is correct is a daily job for a large company. To help verify data the Assistant will create reports that combine the data in readable report form required by managers and payroll.
Other duties the Human Resource Assistants can be asked to perform are:
- Answer the phone for the Human Resource Department
- Open the department's mail.
- Help to interview and possibly hire new employees.
- Use the Internet to locate job applicants.
- Tell people about job openings in the Firm when they come in or call.
- Collect job applicant's information pertaining to education and work experience for open positions in the Law Firm.
- Administer any tests a candidate must take as part of making application for the Legal Firm's position.
- Explain policies and procedures of the Law Firm.
- Collect and verify references of prior work experience.
- Send acceptance letters to applicants who are hired and letters to applicants who were not hired.
- Basic computer input skills are necessary.
- Overtime is not typically required and most Human Resource Departments keep normal office hours.
Legal Firms will require a high school diploma or at least a GED. There are college courses to prepare Human Resource staff and these classes are not required for Assistants but could be helpful for promotions within the department. Human Resource Assistants have to be able to work agreeably with employees and the public. Their appearance needs to be professional and personality congenial. Business telephone etiquette is a must with a pleasant speaking voice. It is important that Assistants can be trusted to keep personal information private.
The salary for Human Resource Assistants can vary based on any additional training or experience which the Firm requires. Salaries also differ between small and large city Legal Firms. They can begin at $23K and go up to $48K annually. Assistant can be a good entry level job with opportunities to advance through more education and experience. The job outlook for Human Resource Assistants looks good and is expected to show average growth for the next five to ten years. If you are interested in working for a Legal Firm this is the ideal place to begin. You will have the opportunity to see how the firm hires and the types of legal jobs available. After working in the Legal Firm environment you will get a good feeling for the work and the people who are employed by the Legal Firm. Good Luck to you in your new venture into the world of Law.
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